Part-Time Administrative Assistant

The Alaka`ina Foundation Family of Companies (FOC) is looking for a qualified Part Time, Administrative Assistant to support our Corporate Offices in Orlando, Florida.
DESCRIPTION OF RESPONSIBILITIES:
Provide functional support to Corporate Operations to include the following:

• Assist departments in all administrative tasks and projects
• Prepare agendas and plan events such as coordinating catering for luncheons, for committee, board and other meetings.
• File and retrieve corporate documents, records and reports
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Conduct training to maintain or improve proficiency and readiness
• Oversee and direct the operations of the interns to include daily activities, and scheduling. Routinely measure and assess the proficiency and effectiveness of the interns
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Develop and update administrative systems to make them more efficient
• Greet and assist visitors to the office
• Assist Accounting with monthly reports and reconciliations with month-end close process, including variance analysis and journal entries
• Book conference calls, rooms, transportation, couriers, hotels etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Support of corporate special projects
• Composing and preparing confidential correspondence
• Flexibility during non-office hours to handle urgent matters
• Other duties as assigned

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

• High school/secondary school graduate or professional certification
• Previous clerical or administrative experience (comparable to 0-2 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job. Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job.

REQUIRED SKILLS AND EXPERIENCE:

• Knowledge of administrative procedures and organization systems.
• Good Microsoft Office skills.
• Good communication, organizational and interpersonal skills.
• Ability to identify and set priorities and effectively perform a variety of task simultaneously.
• Ability to deal professionally with highly confidential information and matters.
• Good attention to detail and accuracy.
• Positive attitude and ability to work effectively with others at all levels of the organization.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.
We are an Equal Opportunity/Affirmative Action Employer. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.
The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kapili Services, Po`okela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.
For additional information, please visit www.alakainafoundation.com
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