Executive Administrative Assistant

Description

Introduction

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Executive Administrative Assistant with HCA Florida Lake Monroe Hospital you can be a part of an organization that is devoted to giving back!

Benefits

HCA Florida Lake Monroe Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Florida Lake Monroe Hospital family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Administrative Assistant to help us reach our goals. Unlock your potential!

Job Summary and Qualifications

Position Summary: Assists with administrative clerical activities. Maintains knowledge of internal policies and procedures, interacts professionally with the public, and employees in a sensitive manner and demonstrate excellent customer service at all times. Maintains composure in stressful situations, exercises discretion and independent judgment. Independently plans and executes assigned tasks and also work as part of a team. Maintains confidentiality of information and demonstrates ethical behavior at all times. Supervises all support staff assigned within the Administrative suite.

Essential Functions:

• Demonstrates accountability and responsibility in providing administrative clerical support in the day- to-day operations of the department. Contributes to optimizing customer satisfaction and the continuity and effective operation of the department.
• Courteously facilitates and handles requests, patient complaints and communications with staff, physicians, and community resources. Demonstrates a service orientation in all interactions with internal and external customers. Exercises good judgment, discretion and diplomacy in communications.
• Prepares all administrative forms to include travel expense reimbursements, personnel related documents, and check requests, in a timely and efficient manner. Ensures adequate departmental supply inventory is maintained.
• Sets up conferences and symposiums, coordinates travel itineraries and prepares expense reports for members of the medical staff.
• Maintains strict confidentiality in all communications and interactions. Demonstrates tact and diplomacy in executing duties.
• Ensures departmental files, policy and procedure manuals, protocols, and reports for various hospital, state and Federal organizations are maintained and up to date
• Maintains proactive and effective communication with all members of the departmental team. Continuously evaluates administrative operational procedures and recommends changes as appropriate.
• Demonstrates knowledge of the occurrence reporting system. Uses system to report potential patient safety issues.
• Follows established guidelines for reporting a significant medical error or an unanticipated outcome in the patients care which results in patient harm. Uses Performance Improvement Plan to improve patient safety.

What qualifications you will need:

• High school diploma or equivalent (GED)
• Three to five years previous experience within a secretarial or admin assistant position
• Proficient in Microsoft Office, excel, word, etc.; Keyboard skills of 60 wpm
• Transcription skills
• Good organization, verbal and written communication skills
• Good customer service, organizational, grammar/spelling, ability to follow verbal instructions; read and comprehend written instruction.

HCA Florida Lake Monroe Hospital is a 221-bed acute care hospital. We serve the communities of Seminole and West Volusia County. At HCA Healthcare, we are committed to the care and improvement of human life. We are a Level II Trauma Center. We provide the only full-service cardiovascular program. Our program offers open-heart surgery and interventional cardiology. Electrophysiology, cardiac rehabilitation, and comprehensive diagnostic services are also offered by this program. Other services that we provide include orthopedic and spine care, as well as robotic surgery. We offer acute inpatient medical rehabilitation and complete imaging services.

HCA Healthcare has been recognized as one of the World Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expense

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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