Administrative Assistant

Admin Assistant
LHH Recruitment Solutions is searching for a full-time Admin Assistant in the Winter Park, FL area. Our client is looking to bring on an Admin Assistant to support the main office and will function as a liaison between front office personnel and outside agencies, vendors, and visitors. This will include processing files, scheduling meetings, maintaining supplies, sorting, answering phones, greeting guests, printing reports, drafting letters, creating spreadsheets and data entry. This role will be in a fast-paced environment and independent projects or tasks. This will be an on-site work position.
Responsibilities

• Maintain and file all department records such as correspondence, and receipts according to records management protocols.

• Print resumes and distribute daily.

• Order supplies for the office

• Prepare and send mail via USPS and/or FedEx, drop off as needed.

• Receive and process incoming mail and Federal Express and distribute them to appropriate recipient(s)

• Coverage for full-time receptionist for daily breaks as well as PTO days.

• Submit weekly timesheets for the department.

• Act as the main point of contact for all office operation and clients/ customers.

• Scan documents and upload to company database

• Maintain a high level of professionalism with office staff, Clients and other stakeholders

• Ensure data integrity by updating Accounts, and other objects as instructed during and after each customer contact.

• Stay updated on product knowledge and take initiative to expand industry knowledge

• Accepting service, preparing documents to be forwarded to the clients, emailing copies of documents to clients as needed.

• Ensures front office and lobby is kept neat and tidy, ensures copier has paper, supplies are in stock, etc.

• Creates new hire packets to ensure there are always packets in stock.

• Perform administrative tasks requiring use of standard office equipment

• Perform physical and electronic file maintenance and related tasks

• Back-up to recruiting team for posting, pre-hire appointments and orientation.

Required Qualifications and Skill Sets

• Must have at least 2-3 years of experience as an office admin

• Must have a passion for learning and upbeat, ready to go attitude, professional and friendly

• Ability to operate most standard office equipment

• Strong computer skills and attention to detail

• Willing to work as a team but also independently

• Excellent spelling, grammar, and written communication skills

• Punctuality and reliable attendance during regular business hours

•  Proficient in Microsoft Office (Word, Outlook), with advanced Microsoft Excel skills

• Ability to multi-task, independent thinking or planning skills

Compensation: $17-$19/hr

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria
 
 

Pay Details: $17.00 to $19.00 per hour
Search managed by: Meganne Amaro
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.