Administrative Assistant

Our busy construction company is seeking an organized construction Administrative Assistant to support our office with clerical and administrative tasks. You'll help our staff communicate with vendors and clients, obtain bids from subcontractors, and place change orders. The ideal candidate will have great computer, communication, and time management skills. Previous experience as an office manager is required. If you are looking for a great opportunity in administrative support, we'd love to talk.

Administrative Assistant Responsibilities:

· Provide administrative support to the office manager, project manager, general contractor, and other construction management staff

· Answer incoming phone calls and respond to emails in a professional way

· Screens and responds to telephone calls and greets customers

· Schedule estimates and organize contractor calendar

· Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs

· Prepare forms such as change orders, purchase orders, service agreements, and subcontracts

· Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested

· Assist in establishing schedules for subcontractors and vendors

· Processes estimates and invoices

Qualifications:

· High school diploma is required

· 3 years of administrative experience is needed - previous administrative duties in a busy office is ideal

· Familiarity with the construction industry is desired, but not required

· Excellent time management, organization, and communication skills are needed

· Proficient in computer skills, MS Office (Word, Excel, and PowerPoint)

· Professional verbal and written communication skills

· Excellent customer services and interpersonal skills

· Valid driver’s license

Compensation:

· $18.00- $25.00

*Part time position with opportunity for full time hours

Job Type: Part-time

Pay: $18.00 - $25.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Ocean City, NJ: Relocate before starting work (Required)

Work Location: In person