Administrative Assistant

About JR Merit

JR Merit, Inc. was founded in 1997 on the belief that “merit”—the quality of being good and worthy—was something worth working for. Today, we are recognized as one of the highest-value industrial and mechanical construction contractors in the marketplace for complex infrastructure and critical plant processes. We take pride in being a union shop with a passion for surpassing client expectations.

We're growing! JR Merit offers an exciting opportunity to develop and expand your career by supporting projects in highly unique and technical industries. If you want to have a voice, influence our continued growth, and work collaboratively as a team to find innovative solutions to our clients’ construction challenges, we want to get to know you.

Overview

The Administrative Assistant has a crucial role within JR Merit, facilitating the seamless execution of daily operations through comprehensive administrative support. This position will primarily support the Operations, Safety, and Human Resources teams, ensuring efficient management of office tasks, project documentation, and employee relations. The ideal candidate will possess exceptional organizational skills, proficiency in office software, and the ability to multitask effectively in a dynamic environment.

This position has regular contact with all levels of staff, customers, and third-party partners and vendors. This role is considered part of the Administrative/Support Team and reports to the People Operations Manager. The Administrative Assistant is based out of our corporate office and requires fully in-office presence.

Responsibilities:

• Provide administrative support to the Operations, Safety, and HR departments.
• Maintain organization/presentation of reception area and greet company guests upon arrival.
• Handle office correspondence including incoming emails, phone calls, and mail while ensuring timely and professional communication.
• Manage day to day administrative activities including coordinating calendars with meetings, appointments, and deadlines for departmental and executive staff.
• Order and maintain office, janitorial, and kitchen supplies.
• Assist in the preparation and organization of documentation, including safety protocols, operational procedures, and HR policies.
• Coordinate logistics for team and client meetings, including room bookings, equipment setup, and catering arrangements.
• Maintain digital and physical records, databases, and filing systems, while ensuring confidentiality of information.
• Assist in the onboarding process for new hires by preparing necessary documents, gathering required PPE, and coordinating orientation sessions.
• Support the HR team in managing employee records.
• Collaborate with the Safety team to ensure all administrative aspects of safety training and certifications are organized and up to date.
• Perform other related duties as assigned to support departmental and organizational goals. Duties, responsibilities, and activities may change at any time with or without notice.

Required Qualifications:

• 4+ years of administrative experience, preferably within construction or related industry.

Desired Qualifications:

• Customer service mindset with a friendly and professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
• Ability to maintain confidentiality.
• Highly motivated with strong work ethic.
• Strong organization and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to have regular, reliable attendance.

Working Conditions:

• This position requires fully on-site presence and is based out of our corporate office in Vancouver, WA.
• Work is generally performed while standing or sitting, in an office environment, with a computer and telephone.
• At times, work may be performed at a jobsite where additional training, certification(s), and clearances may be needed to comply with jobsite requirements.
• Must be able to lift up to 20 pounds.

Compensation Range:

$23.00 - $29.00/hour

Benefits We Offer:

• Competitive salary based on experience
• Discretionary merit bonus
• Medical/dental/vision insurance for employees + dependents
• Tiered paid time off (PTO) plan and paid holidays
• 401(k) & Match
• Career Development Map/Growth Opportunities
• Employee Assistance Program
• Long Term Disability Coverage

Equal Opportunity / Affirmative Action Employer:

JR Merit, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. We are a background screening, drug-free workplace.

JR Merit, Inc provides reasonable accommodation to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to recruiting@jrmerit.com

Work Authorization:

JR Merit, Inc. is a federal contractor which participates in E-Verify. Applicants must be currently authorized to work in the United States without the need for visa sponsorship.