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SalaryDescription
CORRECTION: This is a full-time permanentAdministrative Assistant 1 (AA1) position.
Health Systems Quality Assurance (HSQA)
Office of Investigative and Legal Services (OILS)
Location: Tumwater, WA (flexible/hybrid)
Make a difference.
We are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. This critical role is integral to the disciplinary process of licensed health professionals, contributing to the delivery of quality disciplinary services to HSQA programs and their entities. You’ll assist with compliance with State of Washington law, regulations, and procedures by assuring the accuracy and completeness of regulatory documentation, files, and records, and by ensuring the efficient and effective management of agency records pursuant to WAC 434-640-010.
Key responsibilities include, but are not limited to:
- Providing administrative support for OILS business operations, the OILS Operations Manager, and OILS staff.
- Performing administrative task in support of the complaint response and disciplinary activities according to the Uniform Disciplinary Act (UDA), RCW 18.130 and disclosure of records pursuant to the Public Records Act, RCW 42.56.
- Performing administrative tasks in support of the general management, organization, and retention of program records in OILS.
Our Ideal Candidate.
Has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.
Essential Requirements & Qualifications
Note: Experience defined below may have been gained through paid or unpaid activities.Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.
- Two (2) or more years of secretarial or administrative experience within a high-production environment and professional office setting.
AND
Two (2) or more years of experience using the following:
- Word processing software, such as MS Word, to create, format, edit, preview, print and save documents; use standard functions to select, edit, copy, paste, format, and spell check text.
- Electronic communication and calendar programs, such as MS Outlook to compose, send, and respond to electronic mail, and coordinate schedules, and schedule meetings.
- Electronic database system to update and/or maintain records.
- Internet to access, research, find, and download information.
- Spreadsheet software, such as MS Excel to create, modify, print, and format spreadsheets, find and replace data, work with basic formulas, and filter and sort data.
Desired Skills & Preferred Experience
- Progressively responsible administrative or secretarial experience in the legal or regulatory field.
- Demonstrated proficiency with HSQA Integrated Licensing and Regulatory System (ILRS).
- Demonstrated experience working in a complex organizational structure.
- Demonstrated experience formatting and proofreading complex documents.
Join a great team and lead us into the future
The Department of Health works with others to protect and improve the health of all people in Washington state through the cornerstone values of equity, innovation, and engagement. The division of Health Systems Quality Assurance (HSQA) oversees Washington State’s healthcare delivery system, which includes licensing and regulating over 400,000 healthcare professionals and 7,000 facilities.
The Office of Investigative and Legal Services (OILS) supports the agency and division mission by implementing licensing or discipline procedures, including investigating authorized complaints and providing legal assessments for health and health-related professionals and businesses as required under the Washington Uniform Disciplinary Act, RCW 18.130.
Work Location & Flexibility
The duty station for this position is in Tumwater, WA. Telework (mobile work) is currently expected. The employee is expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval. We anticipate the incumbent will work at the Tumwater office three (3) days weekly.
Work that matters
Public health promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
About DOH
Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor. We’re not just an organization; we’re a catalyst for change, guided by our core values of Equity, Innovation, and Engagement. Our Transformational Plan for the future of Washington’s health is in motion, and we invite you to make a meaningful impact on the well-being of the state by joining us in this exciting journey. Your work at DOH truly matters.
Why DOH
We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about “Why DOH”, visit Work@Health.
How to Apply
Intrigued? Click "Apply" to submit your detailed application profile along with the following:
- Remember to showcase your relevant education and experience in your application.
- Application packets must include the following:
- A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
- A current resume (without personal pictures).
- Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Attachments: DO NOT attach or include certifications/certificates of completion, transcripts, letters of recommendation, private information (social security number, year of birth etc.), or documents that include photos with your application. Please REMOVE all photos (including headshots) from your documents prior to submitting.
Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
Union Representation
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equity, Diversity, and Inclusion
We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations:
If you have questions about this position, please contact Danielle Dahm at, Danielle.Dahm@doh.wa.gov. For persons with disabilities, this document is available in other formats, please call 800-525-0127 (TDD/TTY 711) or email doh.information@doh.wa.gov.
Technical Support: Can’t log in, password or email issues, error messages? NEOGOV provides technical support at 1-855-524-5627.
Conditions of Employment/Working Conditions
With or without an accommodation, I am willing and able to:
- Work Monday – Friday, from 8 a.m. – 5 p.m., but willing to occasionally adjust work-schedule to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor approval.
- Travel statewide and out of state when necessary to perform the core functions of this position. This may require overnight or multiple nights lodging.
- Move or transport boxes of files weighing as much as 30 pounds.
- Legally operate a state- or privately-owned vehicle OR provide alternative transportation while on state business.
- Participate in emergency response exercises and emergency events/high-priority assignments, as assigned.
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Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) advertised in this recruitment are filled, this recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.
Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.
