Personal Executive Assistant

• Calendar Management: Oversee the CEO's personal and professional calendar, meticulously scheduling, and coordinating appointments, meetings, and events to optimize time management and prevent conflicts.
• Travel Coordination: Arrange comprehensive travel plans for both domestic and international trips, including flights, accommodations, and ground transportation, along with creating detailed itineraries to ensure seamless experiences.
• Vendor and Service Provider Liaison: Establish and maintain relationships with vendors and service providers, negotiating contracts to secure the best terms and ensure the highest level of service and professionalism.
• Communication Gatekeeper: Serve as the primary point of contact for the CEO, skillfully screening and prioritizing incoming communications, including emails, phone calls, and mail, and handling correspondence to facilitate efficient communication flow.
• Project and Task Management: Take on ad-hoc tasks and special projects, applying project management principles to plan, execute, and finalize projects according to strict deadlines and within budget.
• Assist with any ad-hoc tasks or special projects and provide support to Kisco Leadership as needed

• Home Maintenance Oversight: Manage home maintenance projects for multiple properties, coordinating with contractors and vendors to ensure work is completed to high standards and within expected timeframes.
• Financial Management: Handle personal financial tasks for the CEO, including bill payments and account management, ensuring accuracy and timeliness in all transactions.
• Tax Coordination: Collaborate with the tax group to organize and provide necessary documents and information for tax planning and preparation, ensuring compliance and optimization of financial resources.
• Property Upkeep: Oversee repairs and maintenance for properties in Rancho Santa Fe, CA, ensuring they are maintained in top condition and coordinating with local service providers as needed.
• Household Operations: Manage the daily operations of the CEO's households, including but not limited to, paying bills, organizing household staff schedules, and ensuring the smooth running of all household activities.

• Event Planning and Coordination: Plan, coordinate, and oversee both professional and personal events, ensuring they meet the CEO's objectives and expectations, from intimate gatherings to large-scale events.
• Confidentiality Maintenance: Uphold the utmost confidentiality regarding all aspects of the CEO's personal and professional life, ensuring sensitive information is securely managed and communicated.
• Strategic Assistance: Provide strategic support to the CEO by preparing reports, presentations, and briefs to facilitate informed decision-making and strategic planning.
• Personal Errands and Tasks: Assist with personal errands, shopping, and other tasks as needed to support the CEO's personal life and time management.
• Lifestyle Management: Assist in managing the CEO's personal lifestyle needs, including health and wellness appointments, personal interests, and family obligations, to ensure a balanced and organized personal life.
• This comprehensive job description covers a wide range of responsibilities, emphasizing the versatility, organization, and proactive nature required for the role. It aims to ensure the Executive and Personal Assistant is well-prepared to support the CEO's schedule and lifestyle efficiently and effectively.

What will I need to be successful in this role?

• Experience managing travel arrangements and coordinating with private aviation
• Familiarity with managing home maintenance projects and coordinating with contractors and
• Strong financial management skills, with experience managing bill payments and personal
• Minimum of 5-10 years of experience as a personal assistant/Executive Assistant, supporting high-level executives or individuals.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong skills using latest technology like Chat GPT, proficient in Microsoft Office Suite, QuickBooks, and other and other relevant software applications.
• Exceptional verbal and written communication skills, with the ability to communicate effectively with a diverse range of individuals.
• Bi-lingual, Spanish speaking preferred
• Discretion and professionalism, with the ability to maintain confidentiality at all times

• Competitive pay: $75,000-$100,000/Yr. Depending on experience
• Outstanding Healthcare benefits and Benefit package

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  Kisco Senior Living is an Equal Opportunity Employer