Executive/Personal Assistant

ABOUT US

Kennedy Sutherland LLP is a business law firm that assists primarily privately held businesses, financial institutions, and high net worth individuals navigate complex business, banking & financial, and tax issues. The firm specializes in corporate securities and M&A, banking and financial regulations, real estate development and tax credit finance, and general corporate and partnership business and tax issues. Kennedy Sutherland has offices in Texas and California and services clients nationwide.

Work Environment includes: modern office setting, casual work attire, growth opportunities, and a relaxed atmosphere. *Office building has free gym in the lobby.

GENERAL SUMMARY

This position will provide administrative support to a Los Angeles-based partner at a small law firm with a national practice and offices in California and Texas. Responsibilities will primarily focus on administrative work to support the partner’s legal practice, but will also include some personal/household administrative tasks as needed (approximately 75%/25% business/personal ratio). Depending on capabilities and desire, the right candidate may also get exposure to marketing/business development related to law firm growth as well as other related business ventures. The ideal candidate will have superior organizational skills, a drive to learn, create opportunities, and help others succeed in an agile business environment. Prior legal experience is not required. (This is NOT a paralegal position). The position will start as contract work for approximately 6-8 weeks (TBD). After this trial period, depending on fit, full-time employment with benefits should be expected for the right candidate. There is some potential flexibility as to whether hours would be Monday-Thursday or Monday-Friday for the right candidate that might prefer a 4-day work week (alternatively, Friday work from home may be possible).

We offer competitive compensation based on experience and qualifications in addition to an incentive bonus tied to certain productivity metrics.

RESPONSIBILITIES

• Manage partner’s work and personal calendar
• Arrange and schedule calls/meetings/appointments (business and personal)
• Take notes during meetings/calls (as necessary)
• Perform administrative duties (file/organize client information and documents/work product on cloud service; word processing; some light excel/powerpoint work)
• Keep and submit daily/weekly/monthly time and expenses to cloud billing system
• Manage Outlook inbox (prioritizing email responses/filtering spam)
• Manage daily/weekly/quarterly todo/priority lists
• Work/correspond with professionals in other remote offices on client/administrative matters
• Assistance with some household administrative duties as needed (e.g. managing bills, employees, scheduling, etc., as needed). Will likely include work/correspondence with partner’s spouse and household employees/babysitters, etc.

ADDITIONAL GROWTH OPPORTUNITIES

• Light research associated with marketing/business development
• Drafting/creation of marketing materials (articles/news alerts/etc.)
• Interfacing with existing/potential clients
• Other opportunities to get involved in related business ventures depending on interest/qualifications/skills (real estate development/banking/fintech/etc.)

QUALIFICATIONS

• Bachelor’s degree required
• Proficiency with Outlook and Word; some experience with Excel, Powerpoint, Google Docs, clouds storage sites (e.g. Box)
• Highly organized, detail-oriented, self-starter, with strong interpersonal and creative, problem-solving skills
• Ability to streamline workflows, prioritize and meet deadlines on multiple projects simultaneously
• Excellent written and verbal skills and confidence to interact and collaborate with internal staff/executives, external clients, and high-level executives across a range of businesses (legal, financial, real estate development, governmental/agency, political, etc.)
• Relevant experience is a plus, but not required
• Ability to maintain confidentiality of sensitive information is essential

If you meet the qualifications for this position and are interested in joining our team, please submit your resume for consideration to patrick@kslawllp.com

Job Types: Full-time, Contract

Pay: $25.00 - $30.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Work Location: In person