Executive And Personal Assistant

Cover Letter is Required

The Organization
The Alliance for a Better Community is advancing social, economic, and racial equity, and justice for the Latino community and the Los Angeles region through power-building and policy advocacy. The Alliance for a Better Community’s (ABC) vision is to ensure a vibrant Los Angeles region where Latinos fully participate in, contribute to, and benefit from a prosperous, multi-ethnic community in which families enjoy:

• Full and meaningful participation in civic and economic arenas
• Full access to high-performing schools and increased opportunities to attend college
• Quality healthcare and
• Safe, affordable housing

All staff members must exemplify the values of ABC as they are presented

Position Summary
Alliance for a Better Community is seeking an Executive Assistant (EA) who supports both professional and Personal administrative tasks. The EA works directly with the Executive Director (ED) based in Los Angeles, California. This position is an excellent opportunity to grow in the sphere of social, economic, and racial equity and justice for the Latino/a community.

The candidate must be available from 8:30 am to 6 pm Monday to Friday with the flexibility to be occasionally available nights and weekends when needed. This is a Hybrid position with 60% Remote. Total weekly hours will not exceed 30 without permission. Schedule to be decided together.

Please supply a cover letter along with your resume.

Responsibilities

• Manage and coordinate complex calendars with attention to both professional and family commitments
• Implement systems and processes to streamline and maximize the executive’s time
• Anticipate the professional and Personal needs of the Executive Director
• Plan ahead and be "at the ready" to accommodate a variety of tasks throughout the day
• Update ED tasks lists and similar databases
• Coordinate travel
• Act as the primary facilitator for all internal and external contacts
• Track and record the ED’s time
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Manage high-priority and confidential information

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.

Qualifications

• A commitment to the mission and goals of ABC and a demonstrated commitment to the advancement of the Latino community
• Education: Bachelor’s degree required
• Minimum 4 years of experience providing administrative support to C-suite Executives
• Proficient with Google Suites and Microsoft Office products
• Communications Skills: Good interpersonal, verbal, and written communication skills Preference for bilingual candidates (Spanish & English)
• Possess the ability to multi-task in an environment with rapidly changing priorities
• Excellent problem-solving and interpersonal skills, with the ability to work independently and proactively seek guidance where appropriate

Workload and Physical Demands
This position requires weekend and evening work as needed. The physical demands described here represent those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing this position, the employee is regularly required to operate a personal computer for up to 8 hours a day, to talk on the telephone or webcam for multiple hours per day, and to have the ability to talk and hear. The employee is occasionally required to support outdoor events and to lift and/or move up to 40 pounds.

Because this position has responsibilities requiring direct interactions with others, the employee will need to be fully vaccinated against COVID-19, although reasonable accommodation requests will be considered.

Equal Opportunity Employer
Alliance for a Better Community (ABC) is an equal opportunity employer that values diversity. It is our policy to ensure that all individuals are treated equally without regard to age, color, disability, gender, marital status, national origin, religion, sexual orientation, expression, gender identity, or veteran status and that all are given every opportunity to succeed.

Job Types: Part-time, Contract

Pay: $28.00 - $40.00 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 7 years (Required)

Language:

• Spanish (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90017