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SalaryOnsite Administrative Assistant I
Date: 13 Mar 2024
Location: Lake Forest
State: CA
Country: US
Company: LTTS
'Onsite engineer shall carry out the below activities under the direction of Alcon manager:
Onsite Mechanical Engineer for Projects: Administrative Assistant I for R&D team
Note: Projects activities are to be supported at on site in USA, CA, Lake Forest location
Responsibilities:
- Provide general support to management, human resources, visitors, associates, and senior admins.
- Organize and schedule meetings and appointments.
- Support contract, documentation, and purchase order requests (documentation includes int’l or domestic shipping requests)
- Assist and/or submit and reconcile expense reports, as requested.
- Handle multiple projects (include Patent Plaque ordering, research, and reservations, etc.)
- Carry out administrative duties such as filing, typing, copying, binding, scanning (includes office supplies/business card orders, etc.)
- Coordinate and/or assist with travel arrangements, as requested.
- Book catering, conference calls, rooms, taxis, couriers, hotels etc.
- Handle sensitive information in a confidential manner.
- Receive, sort, and distribute the mail, and other related tasks.
- Greet and assist visitors to the office.
- Proven admin or assistant experience
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
Top skills & proficiencies:
- Microsoft Office Skills
- Professionalism
- Problem Solving
- Verbal Communication
- Attention to Detail
- Accuracy
- Multitask
- Telephone Skills
- Teamwork
- Discretion and Judgment
- Patience
- Minimum 3 years of experience in the field or in a related area
- High school diploma or GED
Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles
