Administrative Assistant

PrideStaff Carlsbad has an Administrative Assistant opportunity in Oceanside, CA 

Duties include, but are not limited to:

typing speed of at least 50wpm, they need to be proficient with Microsoft Outlook and Word, they need to be able to handle a very fast-paced office and be extremely organized.

• We have an immediate opening for an Administrative Assistant / Receptionist.
• The position will be full-time, Monday thru Friday, 8:00am to 5:00pm with an hour for lunch.
  Duties include, but are not limited to:
   Answering phones (4 lines)
  Typing emails dictated by the President of company
  Typing up Inspection Reports, Service Estimates and Job Tickets
  Scanning of vendor invoices into the Network (FileShare)
  Organizing scanned files (Data Entry)
  Greet customers and vendors.
  File vendor invoices
  Make sure all emails are printed and in customer’s folders
  Research and order office supplies
  Set up vehicle folders of newly purchased cars
  Organize vehicle folders of cars sold or service/restoration cars which are complete
  Purge vendor folders at end of year and set up new ones for new year.
•  
• The ideal candidate would possess the following qualities and skills:
  Ability to work and multitask in a very fast-paced atmosphere.
  Fast and accurate typing and data entry skills
  Ability to work with strong and dynamic personalities.
  Knowledge of and experience with Microsoft Office software (Word, Excel and Outlook).
  Good written and verbal communication skills.
  Personable and professional demeanor.
  Organized and detail-oriented.
  Previous experience in an administrative position.
  Previous experience in the automotive sales and/or service industry would be a plus.