Administrative Assistant

Location: Ridgecrest, CA 93555

Schedule: Monday - Friday, 8am - 5pm

We are seeking an Administrative Assistant to provide full administrative support to our Community Facilitator Program and provide liaison support between the different departments.

Responsibilities:

• Desktop Procedures for all duties of the position.
• Work with and support Managers during payroll to ensure billing is processed in a timely manner.
• ERSP- electronic health record support. Assisting with receiving and updating schedule changes within ERSP and entering corrections in a timely manner.
• Special Incident Report Processing as procedures defines.
• Assist with the development of presentations, vendor packets, and other program materials.
• Revise, maintain, and distribute program information on consumers, families, department list, Regional Center Coordinators, etc.
• Direct liaison between Community Facilitator/ ILS Manager and staff.
• Copy, distribute, and file authorizations as needed.
• Set up Community Facilitator/ILS meetings as requested and type/distribute agenda and minutes of meetings.
• Mailing of announcements to staff, consumers, and families, as requested.
• Writing and typing correspondence (letters, memos, flyers, reports etc.).
• Assist with Agency and Departmental out/in mailings.
• Assist with the preparation of presentations, vendor packets, and other program materials.
• Schedule appointments, training, conferences, etc., and prepare materials for events.
• Faxing, filing, copying, and typing as needed.
• Assist with scheduling interviews to determine new recruits.
• Assist in locating outside resources for training.
• Keep stock of office supplies and place orders when necessary
• Support Manager and Community Support Supervisors with working remotely.
• Other duties as assigned

Qualifications:

• Must have High School Diploma or GED.
• Requires a minimum of two (2) years’ secretarial experience.
• Ability to communicate and interact effectively at all levels and across diverse cultures.
• Must have computer proficiency in MS Word, Excel, and PowerPoint.
• Good organizational and time management skills.