District 11-Traffic Ops- Permits- Administrative Student Assistant (San Diego, Ca)

Description
The California Department of Transportation (Caltrans) is seeking to hire Student Assistants to assist other engineers in the preparation of planning and programming documents, reviewing technical and other related documents, in a learning capacity, under close supervision of a Senior Transportation Engineer/Project Manager/Design Manager/Permit Manager. The Student Assistants will assist in a wide range of administrative services relating to the Encroachment Permits Office.
Requirements
Conditions of Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI Student Assistant positing should inform their supervisor in writing and provide at least a week's notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Prerequisites
Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Business Administration, Economics, Government, Organizational Communication, Political Science, Public Administration, Public Policy and Administration, Social Science, Urban Land Development
Work Schedule
Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).
Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Good technical writing ability is required.
• Proficiency in Microsoft (MS) Office (MS Excel and MS PowerPoint, in particular).
• Must possess the ability to:
  • Multi-task and adapt to changes in priorities.
  • Complete tasks or projects with short notice.
  • Follow oral and written instructions and learn operating procedures and methods.
  • Satisfactorily carry out increasingly difficult assignments.

Preferred Qualifications

• Previous experience in an administrative or office role.
• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.

Duties and Responsibilities

• Assist the Permit Managers with various routine office administrative work related to encroachment permits.
  • Asist with processing billing for permittee. Work may include, but not be limited to tallying hours worked on the encroachment permit, entering billing information into system, creating/printing copies of bill, printing accounting log, producing transmittal report, and transmitting progress and final billings to Headquarters Accounting for invoicing or processing refund.
• Tracking permit closures using Microsoft Excel and a database.
• Organizing and tracking of microfilm and related records.
• Filing various documents associated with encroachment permits.

Physical Requirements
The person must be able to sit for prolonged periods of time while using a keyboard/mouse and video display monitor to read or develop documents or while attending meetings. Must be able to use fine manipulation and/or simple grasping during the course of the workday. Bending, stooping and pulling may be required within the normal course of performing some of the responsibilities with this position.
Working Conditions
Work is performed in an office environment.
The person will work in a climate-controlled environment with artificial lighting for extended periods of time. Due to periodic problems with the heating and air conditioning, the building temperature may fluctuate.
Application Instructions
Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.
In addition to your resume, please upload your most recent transcripts.
Apply by: April 30, 2024