Administrative Assistant

Job Description
The Administrative Assistant performs receptionist and administrative functions including managing accounts payables and receivables. This position will also be in charge of receiving inventory and billing.
What your day may look like

• Greets and welcomes visitors in a professional manner.
• Routes mail and packages.
• Creates letters, memos, spreadsheets, etc. as needed.
• Performs general office duties including mass mailings, typing, copying, filing and faxing.
• Maintains files and clerical records.
• Reports important information to accounting and operations.
• Processes invoices and accounts receivables.
• Reconciles credit card statements on a monthly basis.
• Maintains account payables for multiple companies.
• Makes travel arrangements.
• Manages the certificate of insurance process.
• Other administrative-related duties as assigned by leader.
• Reliable and regular attendance is expected.

Education and experience needed for this position

• High school diploma or equivalent is required.
• Two years of experience in a business environment is required.
• Must pass a drug test and background check.

Other skills that will help you succeed

• Prior invoicing and accounts receivable experience is required.
• Knowledge of Oracle and Agvance is highly preferred, but can be learned on the job.
• Time management skills.
• Excellent computer skills.
• Interpersonal skills.
• Written and verbal communications skills.
• Knowledge of QuickBooks.

Your work environment and the physical aspects of the job
The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds.
Who we are
Helena Agri-Enterprises, LLC is one of the nation's foremost agronomy solutions providers. We rank near the top nationally in volume and sales for crop production products, fertilizer, custom application, seed and precision agriculture, turf management, industrial weed control, forestry, aquatics and more. As a solutions provider, we help our customers make critical decisions about soil variability, nutrient and water availability, seed selection and pest management. We take pride in working with our growers beyond the sale, helping them in every aspect of their business.
Helena operates under several main business groups -- Helena Products Group, AGRIntelligence, Helena Industries, LLC and Diversified Applications, Inc.
Helena is a special place to be
At Helena, we are family. Our employees take care of each other and support each other at work and in their personal life. Our family-like atmosphere creates a positive work environment that allows our employees to be high-performers because they feel comfort and compassion from their leader and team. Our family-like culture is centered on our successful business model -"People...Products...Knowledge." "People" being the first for good reason. When our employees are treated right and feel cared for, our customers thrive and our business grows.
Helena's commitment to diversity and inclusion
At Helena, we are committed to creating a diverse and inclusive work environment where all our employees feel safe, valued and have the opportunity to succeed. We embrace different backgrounds and human experiences because our customers are also diverse. When we all show deep appreciation for each other and our customers it builds trust that strengthens Helena and keeps us competitive.
Helena supports individuals with disabilities and reasonable accommodations may be made to enable qualified individuals with disabilities to perform job responsibilities.
Stay connected to Helena
For the latest job postings and company news, visit us at https://helenaagri.com/careers.
Helena is an equal opportunity employer.