Office Administrative Assistant

eQ Technologic, Inc. is looking for a highly accomplished and passionate team member to work as part of the Administration department. Job duties will encompass various office related tasks, some of which involve organizing and scheduling meetings/events, maintaining compliance logs and assisting with the onboarding and offboarding process. The individual will need to be detail oriented, process driven, organized, a strong communicator and willing to bring their creativity and enthusiasm to the workplace. We look forward to welcoming someone who has energy, can energize, has an edge, can execute and has the passion to work in a fast pace environment.

JOB RESPONSIBILTIES:

• Coordinate college recruiting events and other internal events
• Scheduling meetings, interviews and travel plans
• Maintaining office supplies, seating charts, visitor/employee badges, parking access and other administrative tasks to promote and maintain efficient office operations
• Coordinating mail distribution and the shipment, receipt and management of customer/employee assets or materials
• Assist with writing and/or updating policies and procedures
• Assist with audits and compliance matters
• Assisted and successfully maintained the company’s ISO270001 Certification
• Review and revised various company policies and procedures
• Acts as liaison between employees and Human Resources
• Responsible in tracking company and customer assets
• Assist employees in obtaining Security Clearances
• Draft company-wide memos
• Assisted with employee on-boarding and off-boarding
• Interviewed numerous job candidates
• Help maintain numerous databases
• Ensure company security protocols are followed

REQUIRED SKILLS:

• Organized and process driven
• Works efficiently in a fast pace environment and can multi-task
• Excellent interpersonal and communication skills
• Previous experience that required planning and management skills and the ability to maintain a high level of professionalism while representing the company
• Microsoft 365, with emphasis on excel
• Grammatical skills, note taking and detail oriented
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong computer skills with the ability to learn new software quickly
• Ability to prioritize tasks and manage time effectively

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Expected hours: 37 – 45 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• MS Excel: 3 years (Required)
• MS Office: 3 years (Required)
• Administrative: 2 years (Required)

Ability to Commute:

• Costa Mesa, CA 92626 (Required)

Work Location: In person