Commercial Real Estate Office Administrative Assistant

This job will require typing speed above 45 words per minute. Must have Excellent phone etiquette and a friendly personality in order to greet clients at front desk. Knowledge of Microsoft Outlook, Word and Excel is a must. Knowledge of Quick Books is a plus. MUST BE BILINGUAL IN ENGLISH/SPANISH. Good organizational skills are required and the ability to problem solve. Ability to manage multiple tasks and projects simultaneously. Self-motivated with the ability to work with limited supervision. Must have knowledge of social media, Facebook, Linked-in, Constant Contact. This office is a Commercial Real Estate firm that deals with predominantly business owners and investors.

Responsibilities

- Manage emails, letters, packages, phone calls and other forms of correspondence

- Welcome and direct visitors in a courteous and friendly demeanor

- Coordinate meetings and appointments

- Operate office machines including copiers, scanners, phone and voicemail systems, and other standard office equipment.

- Make copies, sort, and electronically file records related to office activities, business transactions, and Real Estate contracts

- Create floorplans and brochures for new listings

- Create and curate content for our website and social media platforms

- Maintain all marketing platforms: update with new listings and completed transactions

- Main point of communication between office and cooperating agents, lenders, and escrow companies on closings

- Manage the contract-to-close process using checklists and systems, ensuring all deadlines are tracked and met

Perform other related duties as assigned.

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Professional development assistance

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Microsoft Powerpoint: 3 years (Preferred)
• Microsoft Excel: 3 years (Preferred)

Language:

• Spanish (Required)

Work Location: In person