Human Resources Coordinator

Primary Purpose

The Human Resources Coordinator is responsible for complex and specialized administrative tasks including recruitment, reviewing job applications from prospective employees, credentialing, managing and overseeing records, and generating HR reports.

Education and Experience

Associate's degree and 3 years of relevant HR experience; or equivalent combination of education and experience. Proficiency required in written and interpersonal communication skills and Microsoft Office applications including Excel. Experience in HRIS, HR data reporting and credentialing as well as familiarity with federal and Oregon employment laws preferred. Preference given to candidates with behavioral health industry and recruitment experience.

Essential Duties, Responsibilities and Core Competencies

Administrative

• Manage, track, and ensure compliance on all employee information and documentation as dictated by governing agencies and Kairos policies, including new hire required documentation, employee actions, performance reviews, and termination.
• Responsible for recruitment, and internship process for all open positions at Kairos. Work closely with hiring managers on needs, process, and interviewing; manages internal and external job postings.
• Maintain employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
• Prepare new hire orientation material and maintain data entry for new hires.
• Oversee all post-hire verifications and follow through with Orientation paperwork.
• Responsible for and supports audits/reviews of personnel files.
• Enter staff information into the EHR (Electronic Health Records) System and HRIS (Human Resource Information Systems) and other approved databases.
• Oversee annual performance management tracking and finalization.
• Responsible for tracking required certifications, credentials, and new hire requirements.
• Manage credentialing process, facilitate application start-up process at monthly onboarding, and tracks and follows up on completions.
• Conduct wage work-ups for new/internal hires for HR Director approval.
• Process employee terminations and exit interviews.
• Update and maintain employee job descriptions.
• Compile agency survey data for HR Director’s review.
• Process workers compensation claims.
• Conduct or assist with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
• May serve as backup to HR Generalist in conducting new hire orientations.
• Provide assistance to HR Generalist and Payroll and Benefits Coordinator as needed.
• May provide direction to HR Assistant as needed.

In order to be considered for a position with Kairos, applicants must meet and agree to the following requirements:

• Meet all Education and/or Experience Requirements listed for the specific position.
• Provide references upon request.
• Request official transcripts upon offer of employment.
• Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.

What it means to become a member of the Kairos Team:

Who We Are

Since 1977, we have sought to focus on each instant as providing an opportunity for a therapeutic intervention, a teachable moment. We collaborate with young people, families, and communities across Oregon to provide intensive mental health services and instill hope. We understand and value mental and emotional wellness, and aim to provide opportunities for understanding, healing, and growth in safe and stable environments where every client can achieve excellence.

Mission

"We collaborate with young people, families, and communities to provide intensive mental health services and supports, promote mental wellness, and instill hope."

Vision

A region of communities that understands and values mental and emotional wellness, in which all youth and their families have appropriate support and care.

Values

We value:

Dignity, respect, and appreciation for those we serve and each other.
Opportunity for understanding, healing, and growth.
Safe and stable environments.
Individual voice and diversity.
Excellence and achievement.
Identifying options when none seem available.
Innovation.
Lifelong learning.
Resilience and recovery

Benefits