Human Resources Coordinator

Position Overview:

The Human Resources Coordinator plays a vital role in ensuring the smooth operation of the Human Resources and payroll functions within the organization. This position is responsible for various tasks related to both HR and payroll administration, including but not limited to employee onboarding, payroll processing, benefits administration, compliance, and record-keeping. The ideal candidate should possess strong attention to detail, excellent organizational skills, and the ability to maintain confidentiality.

Key Responsibilities:

1. Payroll Processing:

• Process payroll accurately and timely utilizing HRIS platform (Paylocity).
• Set up deductions, garnishments, pay rate changes, and any other payroll related tasks.
• Maintain payroll records.
• Address any payroll discrepancies and resolve payroll-related issues promptly.

2. Employee Onboarding and Offboarding:

• Coordinate the onboarding process for new employees, including paperwork completion, orientation, and training.
• Conduct exit interviews and assist in offboarding procedures, including preparing final paycheck, finalizing paperwork, and processing termination documentation.

3. Benefits Administration:

• Administer employee benefits programs, including health insurance, dental insurance, voluntary life, etc.
• Assist employees with benefits-related inquiries, inform of options, and ensure timely enrollment and changes.
• Organize and implement annual open enrollment event(s).
• Coordinate leaves of absences and assist with processing claims or requests as required by law and company policy.
• Maintain and create records, reports, and documentation in accordance with federal, state, and provider regulations.
• Collaborate with accounting department to ensure payments and deductions are processed.
• Maintain and update employee records and benefit files.
• Assist with workers compensation claims and manage the claim process.

4. HR Administration:

• Maintain accurate and up-to-date employee records, including personnel files and HR databases.
• Assist with HR-related projects, such as performance management, employee relations, HR policy development, and updating the employee handbook.
• Support HR compliance efforts by ensuring adherence to relevant laws, regulations, and company policies.
• Respond to employee/manager requests and inquires and directs to relevant policies or individuals.
• Assist with compliance in safety standards and activities as required by OSHA including organizing trainings, record-keeping, researching regulations, and providing general support and participation in maintaining a safe workplace environment.
• Assist with documentation relating to payroll, paid time off requests, Family Medical Leave, workers compensation, and employee relations issues including follow up and tracking.

5. Reporting and Documentation:

• Prepare and generate reports related to payroll, benefits, work comp, and other HR metrics as needed.
• Maintain compliance documentation and ensure records are organized and accessible for audits.

6. Recruiting:

• Assist with recruitment by posting job openings, sourcing candidates, and reviewing resumes.
• Coordinate and schedule interviews with candidates and hiring managers.

7. Employee Relations:

• Serve as a point of contact for employee inquiries and concerns, providing guidance and assistance as needed.
• Foster a positive work environment by promoting open communication and resolving employee issues effectively under the guidance of HR resources.
• Provide administrative support to Management for performance evaluations, compensation planning, and employee engagement initiatives.
• Collaborates with others to develop employee programs and support initiatives.

8. Administrative Support

• Facilitate development and revisions to the company policy and procedures manuals.
• Support and assist others with cross-departmental projects and tasks, as needed.
• Provide executive assistant help and assist with various projects, as needed.

Qualifications:

• Self-starter, efficient, productive, and works well with a team and independently.
• Previous experience in HR and payroll administration, preferably in a generalist role.
• Proficiency with HRIS and payroll systems; experience with Paylocity or similar platform preferred.
• Excellent communication skills, both verbal and written, with the ability to interact effectively with employees at all levels.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of employment laws and regulations, including FMLA, OFLA, OR PFML, etc.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

This job description is not an all-inclusive list of functions and tasks. Over the length of employment, these functions and tasks may change.

About Place 2B Properties:

We specialize in the management of multifamily properties throughout the Willamette Valley and surrounding areas. If you would like an opportunity to grow with a company and enjoy working in a professional and fun environment surrounded by a positive community, you will enjoy your career with Place 2B Properties.

Job Type: Part-time

Pay: $23.00 - $26.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Experience:

• Human Resources: 2 years (Required)
• Payroll: 1 year (Required)
• Benefits administration: 2 years (Preferred)
• HRIS: 2 years (Preferred)

Ability to Commute:

• Salem, OR 97301 (Required)

Ability to Relocate:

• Salem, OR 97301: Relocate before starting work (Required)

Work Location: In person