Hr Coordinator

The Human Resources Coordinator is responsible for a variety of essential Human Resources tasks including onboarding, leaves, back-up for payroll, recruitment support, back up for benefits, and leading the Wellness program. This position is also responsible for supporting the department’s administrative duties, coordinating departmental projects, and writing and editing Human Resources communications.

Essential Functions/Tasks:

Human Resource Coordination:

• Maintain, organize, and upload HR filings and documents to HRIS system.
• Onboard all new employees (paperwork, correspondence, employment forms), including ensuring that pre- and post-employment paperwork is completed. Register I-9 forms into E-Verify system.
• Work with managers on completion of a variety of HR tasks.
• Maintain familiarity with current HR laws, compliance issues, and company HR procedures.
• Take notes for meetings and keep track of all projects between HR and other departments.
• Assist with administrative duties for the department and serve as a main point of contact for employee questions.
• Assist and interpret company policies and procedures for supervisors and employees.
• Assist the Equity, Diversity, and Inclusion committee with administrative and coordination needs.
• Communicate with domestic employees regarding time sheets and employment updates.
• Provide backup administrative support for the receptionist in office-related duties.
• Manage Benevity employee giving program.

Leave Management & ADA Accommodations:

• Communicate with employees and managers regarding FMLA and State Leave Laws.
• Update FMLA/State Family Leave information in the Human Resources Information System and track employees out on leave.
• Send communication letters as necessary to employees and managers regarding leaves of absence.
• Answer employee and managers questions pertaining to FMLA and State leave laws.
• Oversee Reasonable Accommodation process to ensure all recordkeeping compliance and tracking requirements are met.
• Work with benefits consultant to resolve claim or coverage issues.

Payroll and Benefits Back-up:

• Act as the secondary contact for all payroll and benefits (including 401k) duties.
• Routinely run payroll to maintain skill set.
• Collaborate with Payroll & Benefits Manager to understand all necessary functions for payroll and benefits.
• Attend meetings with benefits partners.

Recruitment Support:

• Assist with all aspects of recruitment for the organization including advertising, screening resumes, initial interviews, coordinating supervisor interviews, checking references, and coordinating offers.
• Create job postings from job descriptions and post to appropriate job boards.
• Identify and source appropriate talent for current open roles within the organization using social media, job boards, internet sourcing, and other technical means.
• Manage staffing requisitions and assist in developing candidate requirements and job descriptions.
• Place calls or messages to seek out potential applicants.
• Use applicant tracking systems to track applicants through the selection phase through to on-boarding.
• Counsel the candidate on corporate environment, benefits, salary, and answer questions as needed.
• Maintain current knowledge of hiring trends, competitor information, employment market conditions, and employment related legislation.
• Develop and utilize relationships with third party recruiting agencies and staffing firms and place temporary employees.

Wellness Program:

• Manage companywide wellness program which includes leading corporate wellness committee, researching, planning, coordinating, and promoting various programs throughout the company.
• Planning a full year Wellness program including Financial Health, Physical Fitness, Healthy Cooking & Nutrition, and Mental Health & Stress Management.
• Develop and implement benefits/wellness communications and training initiatives for all levels of the organization.
• Oversee all aspects of the wellness program including EAP.
• Coordinate Annual Wellness Fundraiser.

Experience, Training, Skills Required:

• Two or more years of HR and benefits experience.
• Serve as a subject matter expert within and outside of the HR team.
• Proficient computer skills including Microsoft Office.
• Excellent verbal and written communications skills.
• Good analytical skills, organized, detail oriented, capable of handling multiple tasks and meeting deadlines.
• Keep highly sensitive information discreet and confidential.
• Dependable, reliable cooperative. Good interpersonal skills.
• Strong work ethic and pride in work.
• Maintain a close relationship with team members.

Education:

• Bachelor’s Degree in Business Administrative, Human Resources, or equivalent field OR at least 2 additional years of relevant work experience.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Applications closing end of day 3/5/2024.