POSITION ANNOUNCEMENT

• Note on Hiring Range:

For applicants with extensive qualifications and/or years of experience, the hiring range may be exceeded with approval. If approval is granted, it will be based upon careful review of the applicant's qualifications, experience, internal equity and budgetary considerations. The final rate approved will typically never be at a rate equal to or above the established midpoint of the pay range for the position.

Benefits: All regular full-time (RFT) status positions of 20 hours per week or more year round or part year of .50 FTE or higher are eligible for our outstanding benefits package including:

• Individual Medical with premium covered at 90%
• Free Dental insurance for the employee
• Health care waiving employees are eligible for a health care waiver benefit of $100 per month
• Employer matched retirement dollar for dollar for the first 3%
• Generous paid sick and vacation time
• 13 paid 0bserved holidays
• Free life and long term disability insurance
• Medex travel assistance
• Employee Assistance Program
• Rich and diverse mission-based working environment
• Possible student loan forgiveness through the Public Service Loan Forgiveness (PSLF) Program
• Staff meeting program criteria for use of a second language in their position may apply for and if approved qualify for a bilingual pay benefit of $100 per month

Position Summary:

In support of the Agency's mission, the Employee Leaves Coordinator assists employees with the administration of applicable federal and state leave regulations, other agency leaves and related agency policies and procedures. These leaves include Oregon Sick Leave, Paid Leave Oregon (PLO), OFLA & OFLA Bereavement, FMLA, Workers Compensation and other agency leave benefit programs. This position maintains a timely and accurate leaves spreadsheet used by HR and Payroll and requires accuracy, attention to detail, and excellent time management skills to complete multiple components of these tasks. The incumbent must demonstrate and model effective collaboration and communication skills, including maintaining confidentiality and exercising extreme tact and discretion.

Essential Functions and Responsibilities:

• In support of the human resources service delivery function, administer and coordinate activities related to federal, state and agency Employee Leaves.
• Research and stay abreast of changes in federal, state, and other guidance pertaining to Employee Leaves. Attend related leave training programs and seminars and follow strictly prescribed regulatory processes.
• Assist staff with leave information and procedures, issue appropriate leave notices, requests for medical certifications and subsequent approval or denial notices in accordance with all applicable regulations, policies and eligibility requirements.
• Maintain all employee leave related files, central spreadsheets, generate reports and maintain and update OSHA 300 log for required annual filing.
• Coordinate with Payroll, Supervisors, Managers and Directors as appropriate for employee leave case changes and or issues.
• As requested, assist the HR Business Partners and/or HR Director with employee leave related reporting and special projects as assigned.
• Strictly adhere to all safety policies and procedures at all times and respond/correct any at-risk safety issues immediately.
• Demonstrate regular and reliable attendance and adherence to all company workplace behavior standards.
• Perform other related duties assigned to meet HR business needs.

Marginal Functions and Responsibilities:

• Other marginal functions and responsibilities as assigned such as filing, copying, etc.

Required Education/Training/Experience:

• Combination of education and experience equivalent to an Associates (AA) degree equivalent with a minimum of two years' experience working/following detailed prescribed and regulated processes and procedures including handling sensitive communications with tact, courtesy and discretion and maintaining accurate detailed documentation. An equivalent combination of education and experience may be considered.
• Demonstrated proficiency with Microsoft Office software products.
• Excellent verbal and written communication skills.
• Experience working with and securing/maintaining highly confidential sensitive files and information.
• Excellent time management skills and multi-tasking abilities.
• Willingness to research and stay abreast of federal, state, and other guidance pertaining to Employee Leaves on an ongoing basis.

Preferred but not required:

• Experience working with Human Resources functions.
• Working knowledge of ADP HR system
• SHRM-CP or PHR
• Bilingual in Spanish

Required Licensing or Other Special Certifications:

• N/A

Required Physical Demands of Essential Functions and Responsibilities:

• Most work is conducted in an office environment with moderate to extensive phone use.
• Extensive use of computer and keyboarding.
• In normal work day, may stand/walk __3__ hrs/day; may sit _5_ hrs/day; may drive __2 hrs/week; may use hands for repetitive grasping, pushing and pulling, typing and fine manipulation _2_ hrs/day; may use hands at or above shoulder level for _2_ hrs/day.
• In normal work day, may bend, squat, and/or climb occasionally.
• Work is light in nature, lifting maximum of 30 lbs.
• Frequent lifting and/or carrying of objects weighing up to 20 lbs.

How to Apply for this Position:

To be considered we must receive a completed Community Action Employment Application form. You are welcome to also include a cover letter and resume at your option. Transcripts may be required for certain positions. Applications can be completed on our website: www.caowash.org or you can print off the application to complete or pick up the application form at either of our following locations:

Hillsboro - 1001 SW Baseline St, Hillsboro OR 97123

Beaverton - 5050 SW Griffith Dr, Suite 101, Beaverton OR 97005

Be sure to submit your application in a timely manner. If you choose not to complete an online application, you can send your completed application form, optional resume and cover letter and any other required documents via fax at 503.400.3691. If you prefer to mail your application be sure to mail attention Human Resources at the Hillsboro office address above.

All application submissions will be acknowledged with a receipt notification. If you are selected for an interview, we will contact you.

All current Community Action employees are encouraged to apply for openings at Community Action which they are interested in. For current employees, some qualifications may be met by an equivalent combination or education and experience at the discretion of the employer.

COMMUNITY ACTION IS AN EQUAL OPPORTUNITY EMPLOYER

Community Action is an equal opportunity employer and does not discriminate on the basis of sex, age, race, color, religion, marital status, national origin, disability, sexual orientation, veteran status, or other protected status in accordance with applicable federal and state equal employment opportunity laws. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.