Hr Coordinator

LIVING OUR VALUES

All associates are guided by Our Values.  Our Values are the unifying foundation of our companies.  We strive to ensure that every decision we make and every action we take demonstrates Our Values.  We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live.

JOB SUMMARY  

The HR Coordinator, under the leadership of the Manager, Human Resources will 1) provide primary general HR services to customers, 2) work directly with associates, managers, HR Consultants, Directors, and BU leaders to ensure that all HR data is captured and recorded in multiple HR databases, 3) support onboarding efforts and complete initial compliance review of new hire documentation, 4) coordinate HR projects, 5) provide administrative support for talent acquisition efforts in order to find and place top talent and to ensure fair, consistent and compliant employment practices, and 6) coordinate contract/temporary staffing services with recruiters, hiring managers, senior management, candidates and vendors.

ESSENTIAL FUNCTIONSPrimary associate contact for new hire processing, documentation and GST orientation. 

• Follow HR processes that ensure the accurate data collection and entry of all the data points within the steps of the associate life-cycle.
• Produce accurate and timely reporting for BU customers, HR regulatory compliance and internal HR analysis.
• Capture and enter essential HR data in HR System ensuring the information gathered is complete, accurate, and complies with all applicable policies and laws and maintain the integrity of all related HR databases.
• Support administration of HR related projects as they arise.
• Work with multiple databases to support assigned customers, essential HR processes and other corporate functions.
• Prepare weekly, monthly, and as needed HR statistical reports to management, customers and business partners.
• Provide badges to all new associates and temporaries paid through FBS-Payroll.
• Provide Talent Acquisition administrative support to the Talent Acquisition Advisor to create requisitions, coordinate logistics for phone and face-to-face interviews, initiate and track background/drug tests, create and route offer letters, and track recruiting activities through databases and reports.
• Coordinate with agencies and managers to fill contractor/temporary requests.
• Research HR issues for associates, managers and customers by utilizing established procedures, policies, resources, reports and other available data.
• Provide guidance and assistance to associates and BU leaders regarding Human Resources policies that impact the new hire entry of paid time off, compensation, and regulatory requirements while obtaining the proper approvals for all transactions.
• Other duties may be assigned.
• Responsibly receive, transmit, and handle consumer and customer data per applicable policies and procedures.
• Review and follow data privacy practices, policies, and guidelines and maintain utmost levels of confidentiality

QUALIFICATIONS

Education and Experience requirements: 

Associates degree from a two year college and three or more years of related HR experience or an  equivalent combination of education and/or experience.

• Must be able to work independently, meet tight deadlines, and manage multiple projects with changing priorities
• Excellent verbal and written communication skills
• Excellent phone etiquette
• Strong administrative and problem solving skills
• Highly organized and able to prioritize with attention to detail
• Ability to routinely deal with fast changing and shifting priorities
• Ability to multi-task and follow-up with a sense of urgency on all matters
• Excellent interpersonal skills; ability to communicate effectively (orally and in writing) with all levels of management
• Excellent writing, editing, proofreading and proficient typing skills
• Ability to develop high levels of trust and maintain the highest level of discretion and confidentiality
• Ability to promote, coordinate, and support change
• Demonstrate proficient computer skills, including strong knowledge / experience in Excel, Microsoft Outlook, Word and Internet search capabilities

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job.  While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day; and frequently access, input, and retrieve information from the computer and other office productivity devices.  The associate is regularly required to move about the office and around the corporate campus.  The associate is occasionally required to travel to other sites, including out-of-state, where applicable, for business.  The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job.  While the job is generally performed in an office environment, the associate is occasionally exposed to wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, and outside weather conditions.  The noise level in the office environment is typically quiet, but the associate may be occasionally exposed to loud noise levels.  Minimal travel is required for this position (up to 20% of the time and on a domestic basis).

The Friedkin Group and its affiliates are equal opportunity employers and maintain drug-free workplaces by conducting pre-employment drug testing.

TOTAL REWARDS

Our Total Rewards package is an integral part of how we recognize our associates’ contributions as well as attract, retain and reward the most qualified employees. We are committed to providing a fair and competitive compensation structure that includes base pay and performance based rewards, where applicable. Compensation is based on various factors including, but not limited to, skill set, experience, qualifications and job-related requirements. Our benefits include medical, dental, and vision along with wellness programs, retirement plans, paid leave and much more! To learn more about these programs and many more, take a tour of our 

#LI-NL1

#HP125