Executive Assistant

Job Description: Executive Assistant

Location: Columbia, MD

Compensation: based on experience

Position Summary:

A commercial real estate firm in Columbia, MD is seeking a full-time Executive Assistant to join their team. This position is responsible for providing multiple real estate brokers with accurate, comprehensive, and professional assistance.

Responsibilities include, but are not limited to:

Brokerage Support:

• Create and send written internal and external communications with brokers, clients, real estate representatives, etc.
• Prepare proposals, commission agreements, listing agreements and other documents on brokers’ behalf
• General upkeep of brokers’ marketing information and contact databases
• Research and analyze commercial market and housing data
• Maintain information containing property listings and updating important information for those listings
• Assist with general office management/clerical functions, including maintaining electronic and paper files, scheduling meetings/conference calls, returning phone calls for property inquiries, etc.
• Uploading property information to external marketing resources for distribution onto real estate databases
• Assist the Marketing & Design team by researching information for creation of property flyers related to the firms’ clients
• Research and create tour books related to the firms’ clients
• Create lease analysis comparisons of proposals
• Distribute bi-weekly newsletters via email
• Create mailing lists based on criteria given.

Office Operations, as needed:

• Managing the day-to-day operations of the office and maintaining supplies and equipment including cleaning out the refrigerator, maintaining the cleanliness of the kitchens, ordering office supplies
• Maintenance requests, ordering and programming parking and office fobs
• Maintain office machines – copiers, postage machine, printers, phones
• Upon request, reserve conference room(s), order lunch for meetings
• Promote any company function and/or donation drive
• Greet clients and guests when they visit the office
• Assisting brokers in the office with daily business needs
• Assisting other offices in the company, as needed
• Additional miscellaneous office duties, as required

The ideal candidate:

• Must be able to work in an efficient and effective manner.
• Must be able to work well under pressure and meet quick deadlines.
• Must be able to multitask and transition from one project to the next with ease.
• Must have excellent communication skills, both written and verbal.
• Must have strong computer skills in Word, Excel, Outlook, Internet Research, etc.
• Must have attention to detail and strive to produce materials without error.
• Must be a quick learner with the ability to prioritize workload and adapt to changing conditions.
• Must be willing to learn and understand the commercial real estate industry.
• Must be willing and able to learn new software programs used in the commercial real estate industry.
• Must have the ability to work independently and collaboratively.
• Knowledge of the Washington DC/Baltimore area is a plus.
• Knowledge of Adobe Acrobat is a plus.
• Knowledge of CoStar/LoopNet is a plus.
• Currently a Public Notary is a plus.

About KLNB

KLNB is a leading provider of commercial real estate services throughout the mid-Atlantic region. An independently owned and operated commercial brokerage and real estate services firm, KLNB provides a variety of services including tenant and landlord representation, leasing, consulting, investment sales, property management, research, marketing, branding and financing services. More than 85 full-time brokerage professionals work across KLNB’s four offices strategically located throughout the Washington, D.C. / Baltimore region. KLNB is affiliated with NAI Global – the single largest, most powerful global network of owner-operated commercial real estate brokerage firms in the world. http://klnb.com

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Work Location: In person