Construction Office Manager

Hachman Construction

Construction Office Manager

Hachman Construction is a high-end residential construction company based in Marin County, California. We specialize in new and remodel construction projects. Our projects can range in size from multi-million-dollar new construction jobs down to kitchen and bath remodels. HCI was started by Tim Hachman in 2003 to bring his expertise and friendly, efficient, cooperative manner to the high-end, custom construction community in Marin County.

We're looking for an individual who relishes the opportunity to implement and manage multiple tasks with minimal supervision and is deeply committed to completing tasks the right way with a high degree of quality, focus, attention to detail, and consistent communication.

The main purpose of this role is to provide support to the owner and the team so they can be productive and successful. This position is best suited for someone who truly enjoys being helpful and anticipating the needs of others with a can-do attitude. The administrative assistant will need to be extremely organized as tasks and deadlines will vary.

General Responsibilities

• Payroll Processing
• HR-related tasks: onboarding, employee files, managing company calendar, 401K Plan management, healthcare benefits, employment manual
• Manage insurance policies: worker's compensation, general liability, automotive, etc.
• Subcontractor compliance documentation: Master Service Agreements and Proof of Insurance
• Update and maintain social media presence and website
• Design and order company signage and logo clothing
• Maintain and organize samples cabinet
• Maintain office supplies and oversee daily/weekly housekeeping tasks
• Implement and manage all systems for back-office support
• Create and maintain the operations manual that documents all systems and standards

Knowledge/Skills

• Proficient in Microsoft Office applications
• Answering the phone with proper and polite etiquette
• Able to modify existing reports and create new reports as necessary
• Strong written and verbal communication skills
• Strong customer service skills
• Great ability to focus
• Concern about doing things the right way
• Calm under pressure
• Service-based attitude
• Proven ability to succeed
• Spanish Language skills are preferred, but not required

Requirements

• Minimum 5 years in an administrative role
• Construction office experience a plus
• High school graduate. Bachelors degree preferred
• Knowledge of the Real Estate Industry preferred
• Construction knowledge preferred

Salary

• 60,000 - 70,000 based on experience