Assistant Project and Office Manager

Role Objectives: The Assistant Project & Office Manager coordinates projects according to plans, scope, COG’s, labor, OH and profit targets. Assists with contracts / proposals and provides customer service. Orchestrate project planning, resources, scheduling, quality assurance, risk, financials, communication, and execution. Manages clients, sub-contractors, and assist with payroll, HR, and banking as needed. Leads PM meetings and works with field leaders to ensure projects are completed on time and within budget.

Key Responsibilities

• Ability to travel to office, some job sites, and arrive on time

• Ensuring job site safety and working safely according to policy

• Maintains a positive image of the company through all interactions, both internal and external

• Assists with estimates for projects to plan and turns them into proposals

• Assists with sales and provides customer service to clients throughout the project

• Project manages all company projects to ensure profitable completion

• Provides materials needed for projects to team that places orders

• Provides blueprints and plans for projects as needed

• Enters employee schedule to ensure completion and profitability

• Ensures equipment and materials are at projects on-time through communication with team members

• Tracks PO’s, sub-contractors’ hours, change orders and purchases

• Completes other projects and special assignments as requested by the Estimator & PM, Office and Accounting Manager, COO and President

• Maintain company COG’s spreadsheet quarterly

• Can complete the following tasks with no assistance required and is able to teach others – estimates, proposals, project management, employee scheduling, change orders, make sales, and provide customer service.

Skill Requirements:

• Safety Driven

• Hard working

• Results Driven

• Works well with the team

• Detail oriented

• Excellent Communication skills

• Leadership

Knowledge Requirements:

• Ability to understand written and verbal instructions.

• Ability to read, speak, and communicate in English

• Ability to apply basic mathematical concepts of subtraction, addition, division, and multiplication

• Ability to apply basic skills in QB’s, HR, payroll, and hiring

Education/Training

• High School diploma or general education degree (GED), three years or more related experience or training; or equivalent combination of education and experience

• Ability to read and interpret documents such as safety rules and procedure manuals.

Professional Experience

• 1+ years of Assistant Project Management experience

Key Accountabilities

• Ensures company safety program is followed and maintained

• Provides profitable Estimates and proposals in a timely manner

• Manages Projects to the satisfaction of our clients and profitability for the company

• Coordinates and communicates PM throughout the company dailyPersonal Characteristics

• Acts with Honesty and Integrity

• Strong fit with organizational culture

Physical Requirements

• Sitting for up to 8+ hours

• Lift up and carry up to 50 pounds

• Hearing and talking frequently

• Usage of hands and fingers

• Walking frequently

• Bend, kneel, and crouch occasionally

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.

Job Type: Full-time

Pay: $50,374.76 - $70,623.36 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Orangevale, CA 95662: Relocate before starting work (Required)

Work Location: In person