Field Office Manager

JOIN THE HOFFMAN TEAM 

Hoffman is building a diverse company, and we welcome all candidates to apply.We are seeking candidates to work in Sunnyvale, CA on a large semi-conductor manufacturing project. 

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project,MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field. 

Our company has been in business for a century, but we are not stuck in the past. We encourage innovation, and we welcome diversity. 

Hoffman is employee-owned, which means employee owners have a stake in the company's long-term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing. 

You will earn highly competitive pay, get professional skills training, and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance. 

The people who work here take pride in their work, support each other, and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more. 

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here. 

We are looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore ourwebsite, and, if you like what you see, apply today. 

POSITION SUMMARY: The Field Office Manager will work within the operations and will report to the Operations Manager. They will work closely with accounting, safety, engineering, craft payroll.  The Field Office Manager is responsible for providing office and administrative support to the operations team. This position is fully on-site located in Sunnyvale, CA.

SALARY RANGE: $90,000 - $115,000 annually DOE

PRINCIPLE RESPONSIBILITIES: 

• Manage security badging systems including background checks, issuing badges, and maintaining the badging database.
• Track drug testing and safety orientation paperwork.
• Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
• Daily diaries in ProCore, meeting minutes, and other assignments.
• Copy, file, and mail/distribute jobsite correspondence, maintain and schedule conference rooms.
• Maintain office supplies needed for the job.
• Perform responsibilities above as well as any other special projects requested (i.e., employee lunches, running errands, etc.).

QUALIFICATIONS, SKILLS, AND ABILITIES: 

EDUCATION

• High School Diploma or GED required.

EXPERIENCE

• At least one (1) year of accounting and office management experience in the construction, engineering or architectural (or related) field required.

POSITION RELATED SKILLS

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network.
• Working knowledge in JDE version A9.1 preferred.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

ESSENTIAL FUNCTIONS:

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting. 
• Must be able to climb stairs: 5% of day. 
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use. 
• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination. 
• Hearing: sufficient to hear conversational levels in person and over the telephone. 
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Bending/Twisting: minimal. 
• Kneeling/Crouching/Crawling: minimal. 
• Constant mental alertness, accuracy, and attention to detail required. 
• Must be able to work independently, make decisions, and follow through on all assignments. 
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results. 
• Must be able to plan and organize work. 
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers. 

** Please note, we are not able to offer sponsorship or relocation for this position **

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