Construction Office Manager

Construction Office Manager Full-Time (40 Hours per week)

Monday – Friday. We are open 7 AM – 5 PM and are flexible on your start time and lunch time

Extreme Plates is a specialty construction contractor and vendor of steel plates throughout the United States. We are a certified DBE and Small Business that provides SWPPP (Stormwater Pollution Prevention Plan) services for clients such as the Department of Defense, Los Angeles World Airports, Disney, and many high-level prevailing wage projects that require professionalism and meticulousness.

Innovative Projects need Remarkable Talent… Let’s Build Together. At Extreme Plates our motto is, Your Project. Our Solutions.

DESCRIPTION:

Extreme Plates has an immediate need for a Construction Office Manager that provides accounting and administrative support to the inside project team and field services.

Ensuring smooth day to day activities with office management, budget and cost control, administration of all associated construction compliances and documentation; processing of subcontractor and vendor invoices, accounts receivable with follow up and follow through, certified payroll uploads and documentation and preparing client billings through Quickbooks. Billing includes monthly rental cycles on many of our projects.

Certified payroll and prevailing wage project management.

This is a management level position. You will not be directly managing people yet, but you will be managing all aspects of the day-to-day administrative operations. This will include confidential Human Resource practices.

“Tech Savvy” is a highly desirable trait we are looking for in the right candidate.

The right individual will have a can-do attitude. We are a small but mighty team and everyone jumps in to get it done.

MUST have a valid drivers license and clean driving record, NO DUI’s! You will be driving a company car for daily errands to the post office and bank.

Essential Duties and Responsibilities:

· Work with the Client Services team to process and upload all budget, change order and cost adjustments and effective account receivable approach with our clients

· Work with DOT, DMV, and Commercial Driver regulations to stay compliant and up to date on appropriate registrations

· Track all compliance documentation per project needs

· Collect & review billing documents for completeness and enter into the Quickbooks

· Analyze, track, and implement lien waivers

· Document and track payment deficiencies until cleared by following up and following through with clients

· Provide financial reporting to the project team as needed

· Collect payroll bi-weekly and work with our payroll service for processing by the required deadlines, including prevailing wage projects, PTO reports, and deductions and/ or any wage garnishments

· Work within Quickbooks to enter and add cost codes and run reports

· Prepare client billings with the Client Service team, submit & track through payment from the client

· Ensure project team is following requirements for documentation, signatures & process for timely payment. Assemble and file necessary documentation for active and archived projects

· Oversee the needs of the office overall by managing the property. Working with our vendors for supplies to keep operations running smoothly

Required skills will include, but not be limited to:

· AP and AR using QuickBooks. Working with clients to pay efficiently!

· Pre-lims and Liens

· DMV / DOT Regulations and Registrations

· Rental Cycle Billing

· Payroll (we partner with a service) which includes prevailing wage often times

· Insurance

· Office Management of Administrative Procedures

· Human Resources

· Filing and implementing new filing structures for efficiency

· MS Office Suite Products

· CRM documentation

· Assisting Client Service team as needed

ADDITIONAL REQUIREMENTS:

Minimum five years’ work experience in an office administrative role; 2 years minimum in the construction industry. Contract Management and financial report maintenance experience

Procore experience a huge PLUS

Ability to effectively communicate and work as part of a team

Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed

Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

A sense of urgency and attention to detail is required. We are a small company with a lot of big opportunities here in Yucaipa, CA!

We provide:

Paid PTO accumulation starting day 1

Paid Major Holidays

Simple IRA matching retirement plan

Educational opportunities

Company trips

“Work hard, play hard” atmosphere

Casual dress code

Easy commute

Extreme Plates partners on extraordinary projects with exceptional talent. Join us and together we will build the future

Equal Opportunity Employer – we encourage diversity!

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Application Question(s):

• Why do you want to work with Extreme Plates?

Experience:

• Construction administrative: 2 years (Required)
• Office management: 5 years (Required)
• QuickBooks: 3 years (Required)
• Accounts payable: 3 years (Required)
• Accounts receivable: 3 years (Required)

Ability to Relocate:

• Yucaipa, CA 92399: Relocate before starting work (Required)

Work Location: In person