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Form of workThe purpose of this position is to provide administrative support to the Griffin Police Department. Success in this position contributes to efficiency and effectiveness of department operations. Essential duties include: Answers telephone and greets visitors; provides information and assistance.
Receives customer complaints and inquiries; resolves or forwards to appropriate personnel Prepares correspondence, memoranda, forms, related invoices, expense reports, check requisitions, purchase or work orders, Prepares agenda, budgeting and other supporting documents for departmental and other requested meetings. Maintains department supply inventory; reorders as needed. Receives and processes incoming mail and shipments.
Processes open record requests in compliance with Georgia Open Records Act requirements; attends related training as required. Maintains department personnel files. Processes weekly timesheets for division personnel; maintains holiday, vacation and sick leave time.
Renews all necessary permits, user agreements and the animal shelter license. Researches and retrieves incident and accident reports, videotapes or photographs for the District Attorney or State Solicitor for trials; runs criminal and driver histories. Receives and distributes subpoenas.
Attends and records minutes of COMSTAT meetings; types and distributes minutes as appropriate. Processes background checks for potential employees. Maintains and destroys documents according to appropriate records retention schedules; maintains log of destroyed documents.
Serves as liaison between the department and the Office of Risk Management for all employee injury and accident reports. Serves as the department's Terminal Agency Coordinator; completes required training and maintains required certification; trains and certifies department personnel; maintains certification files and records; organizes and completes the audit process; supervises record validations; responds to related after-hours emergencies.
