Talent Acquisition Coordinator/Administrative Assistant

Talent Acquisition Coordinator/Administrative Assistant

Location: Fayetteville, Ga

Salary: $40K-$60K

Job Description:

Specifically, the Talent Acquisition Coordinator/Administrative Assistant has responsibility for processing invoices, ordering supplies, organizing team meetings, preparing meeting materials. In addition, this position will support all activities involving the recruitment and selection of senior executive talent as well as other related projects and programs. The position has significant focus on the candidate experience, e.g., ensuring timely scheduling of candidate travel and interview logistics, delivery of appropriate interview materials as well as effective communication with all stakeholders. The Talent Acquisition Coordinator ensures detailed management of req/candidate data in our applicant tracking system in addition to accuracy in offer letters and requisition audits.

The ideal candidate will be interested in the mission to identify and recruit top talent for the organization, team and position, and to deliver an excellent Talent Acquisition experience for both candidates and hiring teams. The ability to make a positive difference and demonstrate tenacity and professionalism are essential.

Education and Professional Certification

• Minimum of 3 years of administrative experience required, ideally with experience supporting multiple managers. BA/BS degree in a related field is preferred

EXPECTED CONTRIBUTIONS

CORE WORK ACTIVITIES:

• Partner daily with the Directors to ensure the job requisitions are moving through the Talent Acquisition process efficiently.
• Creates and maintains open requisition files, ensuring all required forms are in the file upon initiation of recruiting process
• Actively manages requisition process in our portal by ensuring the requisition details are complete and ready to be made visible to candidates (i.e., sourced), posting the requisition to internal/external audiences, updating candidate status, etc.
• Assists with targeted sourcing activities to communicate job opportunity to internal associates and external audiences (e.g., GMOPAs, LinkedIn, posting jobs on other relevant websites etc.).
• Schedules candidates for interviews with recruiters, hiring executives, and stakeholder executives. Organizes all travel arrangements, including air/rail travel, lodging accommodations and car service, as needed.
• Collaborates with other senior administrative assistants to address and resolve scheduling and logistics matters.
• Processes expense reports, reimbursements for candidates' travel expenses, etc., as requested.
• Prepares offer letters for candidates, inclusive of proofreading prior to manager’s review, finalizes letter following manager’s edits and prepares offer packet for distribution to selected candidate.
• Monitors status of pre-hire checks in our portal, following up with pre-hire check vendor, as needed, if there are questions or delays to ensure the final phases of the process are progressing.
• Tracks offer acceptances and ensures accurate final documents are recorded, saved, and distributed to stakeholders.
• Audits requisition file (e-version) requisition upon close of requisition. Utilizes audit checklist to ensure that all required forms are in the file.
• Ensures the combined e-version requisition files are accurate and complete, according to the requirements outlined on the checklist and in support of Marriott’s expectations for compliance.
• Works with assessment vendor software to action and store assessment results for finalist candidates.

CANDIDATE PROFILE

Key Talents and Experience

• Background in Human Resources preferred but not required.
• Comfortable working with systems and technology. Advanced knowledge and proficiency in Outlook, Word, Excel, and PowerPoint. Ability/desire to learn new software required.
• Ability to handle and manage extremely sensitive and confidential information in accordance with the company’s global data privacy regulations (GDPR).
• Possesses exceptional organization skills and the ability to handle a multitude of assignments and details simultaneously.
• Strong team player; easily builds relationships with others (coworkers, managers, candidates, etc.).