Administrative Coordinator

This position is responsible for providing administrative assistance for the operations of the Fire Department.

• Processes department payroll; tracks employee leave.
• Processes accounts payable; processes requisitions for payment; reviews credit card transactions.
• Processes accounts receivable; receives payments for burn permits, certificates of occupancy, incident reports, donations, etc.
• Performs budget inquiries to check account balances and verify adequate funds.
• Initiates journal entries to transfer funds for budget adjustments.
• Maintains personnel files, including leave forms, personnel action forms, and evaluations.
• Sorts and distributes incoming mail.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Generates and prints reports.
• Compose memorandums and other documents as requested
• Maintains office supply inventory; reorders as needed.
• Notarizes documents.
• Manages the department’s contributions to the Firefighter’s Pension fund as well as provides information about the fund to new members.
• Maintains outside donations for various departmental programs ( Mayor Motorcade, Shop with a Firefighter, 9/11 5K).
• Assists with planning and facilitating ceremonies and dinners.
• Assists in maintaining the Fire Chief’s calendar.
• Performs related duties

• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of budget management principles.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.
• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Please complete a City of Valdosta Application form and email it to covhr@valdostacity.com to be considered for the position you are interested in applying for. An application must be submitted for each position you are interested in. A resume and cover letter may be attached as additional information only. You may apply in person at the City of Valdosta Human Resources Department, 216 East Central Avenue, Valdosta, GA 31601.

Sorry, no phone calls, please.

The City of Valdosta offers a competitive salary with an excellent benefits package. The City is an Equal Opportunity Employer and an E-Verify employer. For more information, go to http://www.uscis.gov/e-verify/employees/e-verify-overview.