Administrative Assistant To The Dean Of Arts And Sciences

Position: Administrative Assistant to the Deanof Arts and Sciences
Department: Academic Affairs
Campus: North Manchester Campus
Target Hire Date: February 2024

Position Overview:
Reporting to theDean of Arts and Sciences, the Administrative Assistant assists in the effective management and functions of the Dean’s office. This includes skilled support in organization, document management scheduling, and communicating with diverse constituents. In addition to assuring effective communication between the Colleges and other University offices, the Administrative Assistant provides day-to-day support for the Dean and supervises any assigned student workers. The Administrative Assistant also provides administrative support for departmental projects across the colleges and handles other tasks as assigned by the Office of Academic Affairs.

Essential job functions:

• Assists the Dean in the management of workflow in the office, including calendaring, document management, budgeting, and employment paperwork.
• Collaborates with the Office of Human Resources, assisting the Dean in employment matters for full and part-time faculty members, as well as summer faculty employment arrangements.
• Assists with faculty searches, supporting search committees, and overseeing plans for interviews and new faculty orientation.
• Assists in managing course schedules and monitoring faculty teaching loads.
• Assists with record-keeping pertaining to annual reports and evaluations and faculty professional development.
• Maintains accurate filing systems including electronic and hard copies.
• Assists the Dean with financial matters and budget oversight, including adjunct and overload costs.
• Assists with planning and coordination of College-sponsored events and programs.
• Manages the collection and maintenance of course syllabi.
• Assists the Dean and the office of Academic Affairs in the supervision of student employees
• Manages the Dean’s calendar of appointments.
• Updates and maintains the College’s web pages and other promotional materials.
• Supports the teaching and research responsibilities of the Dean.
• Assists the Office of Academic Affairs with other duties as assigned.

Qualifications:

• A commitment to fostering an environment of diversity and inclusion among students, faculty, and staff.
• Bachelor’s Degree preferred.
• Minimum of three years of office experience in a clerical, secretarial, or Administrative Assistant role.
• High level of proficiency in word processing, presentation, spreadsheet, database, and desktop publishing applications. Microsoft Office experience and understanding required.
• High level of proficiency in spoken and written English with demonstrated ability to clearly compose and accurately proofread documents.
• Professional appearance with the ability to interact effectively with persons at all organizational levels. Must represent Manchester University with the highest degree of professionalism.
• Ability to interact and work with students, parents, employees, and visitors.
• Ability to be self-reflective, receive feedback and strengthen ability to communicate effectively and respectfully across diverse cultures.
• Self-directed with a commitment to continuous self-improvement and professional development.
• Well-organized, detail-oriented, and comfortable completing tasks with a minimum of direct supervision.
• Able to multitask and coordinate multiple office activities simultaneously while completing assigned tasks in an accurate and timely manner.
• Trustworthy and able to maintain confidences when dealing with sensitive and confidential University information.
• Commitment to diversity, equity and inclusion in the workplace.
• Positive attitude with a commitment to a strong team environment.
• Able to work extended hours to meet occasional seasonal demands of the office.
  

General information: Manchester University is an independent, liberal arts university with a campus in North Manchester, Ind., where approximately 1,300 students choose from at least 60 areas of undergraduate study, two master's programs, and 21 NCAA Division III varsity sports. Our second campus in Fort Wayne is home to growing health science programs, including athletic training, nursing, nutrition and nutrigenomics, pharmacy, pharmacogenomics, and physical therapy.

Manchester has a distinctive commitment to developing respect for ethnic, cultural, and religious pluralism and international consciousness. Manchester University respects the infinite worth of every individual and graduates persons of ability and conviction who draw upon their education and faith to lead principled, productive, and compassionate lives that improve the human condition. As an institution rooted in the tradition of the Church of the Brethren, Manchester University values learning, faith, service, integrity, diversity, and community.

Work schedule: This is a full-time, non-exempt position. Forty (40) hours per week (8:00 am-5:00 pm) will be the general rule. However, depending on the project cycles and workflow demands of the College, additional hours or workday schedule changes may be required occasionally.

To apply: We seek a candidate with a commitment to working effectively with students, faculty, and staff of diverse backgrounds. The review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to HR@manchester.edu.

Manchester University is an equal-opportunity employer.
Applicants who further diversify our faculty and staff are warmly welcome.