Administrative Assistant

TITLE:Administrative Assistant

DEPARTMENT: Administration

REPORTS TO: President and Executive Vice Presidents

FLSA: Non-exempt

SUMMARY: The Administrative Assistant will assist the President and Executive Vice Presidents with day to day activities and projects which impact overall operations; and provide support as assigned by the President and Executive Vice Presidents, for a variety of tasks. Must be comfortable in a non-smoking work environment.

RESPONSIBILITES:

• Make copies, print documents and obtain supplies for the President and Executive Vice Presidents as needed.
• Maintain all hard copy and digital records for ongoing personal and business projects for the President and Executive Vice Presidents.
• Create well organized, grammatically correct memos and correspondence as directed by the President and Executive Vice Presidents.
• Assist Executive Vice President with special events; set up, supplies, food and special items.
• Order lunch, coffee, etc. and pick up those and other items as needed.
• Use Word and Excel to prepare correspondence and spreadsheets as directed.
• Conduct research, prepare documents and gather information for correspondence and meetings.
• Act as backup for the Receptionist to cover breaks, lunch breaks or days off as needed.
• Maintain the highest level of discretion and confidentiality.
• Must be reliable and have excellent attendance.
• Assist other departments with various clerical and administrative duties as assigned .

SKILLS:

• High school diploma required, Associates degree preferred
• 2-4 years of experience as an Administrative Assistant
• Strong computer knowledge and proficiency in Microsoft Office programs
• Knowledge and proficiency in working with social media platforms
• Excellent attention to detail
• Ability to multitask, accustomed to working under deadlines, coachable, adapts positively and quickly to change
• Excellent written, verbal, communication skills and with high level of accuracy required
• Ability to work independently as well as in a team environment
• Must have acceptable driving record and pass an MVR, drug and background screening

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to see, talk or hear. The employee frequently is required to use hands or finger. This position is performed in a seated upright position. The employee is occasionally required to stand, walk, sit, stoop, reach with hands and arms, and lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Disclaimer: Although Family Broadcasting has attempted to accurately and thoroughly describe this job title, we reserve the right to change the same, including to change, add to or subtract from the duties outlined, within the discretion of FBC at any time, with or without advance notice.