Administrative Assistant

Administrative Assistant

Job Description: Support person for a fast-growing 501C3 non-profit organization. We are looking for an individual who has a passion for helping others and is willing to work with our team to change the lives of those in need.

35/40-hour work week, flexible days and hours, most time in the office, and some availability to work remote.

MAJOR RESPONSIBILITIES:

Donor database, correspondence, inventory, and event and program support.

DATABASE – Input, proof, and validate various data in the database and related applications while ensuring the integrity and confidentiality of those systems. Tasks include performing prompt, accurate, centralized data entry, gift processing, donor acknowledgment letters, constituent and grantee information, and generating reports as requested.

ADMINISTRATIVE SUPPORT – Provide both administrative and clerical assistance for staff.

EVENT & PROGRAM SUPPORT - Assist in planning, coordinating, executing, and gathering data.

This list of essential functions is intended to be partial. Nat King Cole Generation Hope, Inc. reserves the right to revise this job description as needed.

POSITION QUALIFICATIONS

Able to anticipate and respond to staff, volunteer and donor's needs, concerns, or questions to meet or exceed their expectations

Able to maintain a composed problem-solving approach when faced with challenges

Able to be thorough and complete when working with assembling, processing, or providing detailed information

Able to persevere in accomplishing tasks or objectives; do everything possible to reach goals; have a sense of urgency about getting results

Able to maintain composure and handle frequent job changes or unexpected disruptions, work with conflicting, delayed, or unclear information

Able to take action to meet the needs of others; respond to solve problems

Able to exercise judgment in building realistic solutions to problems; use common sense and take practical action to solve problems

SKILL & KNOWLEDGE REQUIRED:

A minimum of 4 years of work experience in relevant activities and a proven track record of accomplishment in this area

Knowledge of donor databases is a requirement (Salesforce preferably)

Strong verbal and written communication skills

Excellent interpersonal skills and the ability to work well with all types of people

Valid Florida driver’s license

No calls, please.

Timeline for hire:

1/2/24 – 1/26/24 Accepting resumes -- 1/29/24 – 2/1/24 Interviews -- 2/5/24 Hire date

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 35 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Databases: 2 years (Required)

Work Location: Hybrid remote in Boca Raton, FL 33431