Administrative Assistant

About CCS:
CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations.
Job Details:
We are looking for a pro-active and detail oriented Administrative Assistant to provide administrative support to ensure the smooth operation of our office. The ideal candidate is highly organized, possesses excellent communication skills and multitasking skills. If you like working in a fast-paced environment with a collaborative, fun and passionate team we want to talk to you!
Key Responsibilities:

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
• Collaborate with various teams within the organization, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Qualifications:

• 2 plus year experience as an Administrative Assistant or in a similar role.
• Fluency in both English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and communication skills
• Strong organizational and multi-tasking skills
• Strong attention to detail
• Ability to collaborate in a fast-paced environment.
• High school diploma or equivalent
• Must be 18 years of age or older.

Benefits:
CCS Facility Services’ business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience.
A few added bonuses:

• Competitive salary and benefits package.
• Opportunities for professional development and advancement.
• Dynamic and collaborative work environment.
• Health and wellness programs.
• Be a part of a growing company’s success.

Pay range: $20.00 - $25.00 per hour.
Schedule: Monday – Friday 9:00 AM to 6:00 PM
We believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, sexual orientation, race, religion or belief. CCS is committed to a diverse and inclusive workplace.
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