Administrative Assistant

Administrative Assistant

Posting ID 2837

Description PENDERGAST SCHOOL DISTRICT

Job Description

JOB TITLE: Administrative Assistant

EXEMPT: No

GRADE: 114

LOCATION: Transportation

TERM OF EMPLOYMENT: 12 Month

REPORTS TO: Director/Administrator

SUMMARY: The job of Administrative Assistant is done for the purpose(s) of providing clerical

support to assigned administrative personnel; communicating information to staff, the public,

and other districts; orienting assigned personnel to their job requirements; ensuring compliance

with financial, legal and administrative requirements; and providing information and/or direction

as may be requested.

SUPERVISES: None

REQUIRED QUALIFICATIONS:

Job-related experience with increasing levels of responsibility

Targeted job-related education that meets organization’s prerequisite

Ability to assist team members

Ability to take direction

Ability to work with confidential materials

PREFERRED QUALIFICATIONS:

Post-secondary education related to position

Such alternatives to the above required & preferred qualifications as the

Superintendent/Designee may find appropriate and acceptable

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Attends meetings as may be required for the purpose of receiving and/or conveying

information

2. Composes documents (e.g. correspondence, agendas, minutes, newsletters, event

programs, handbooks, bulletins, reports, etc.) for the purpose of conveying and/or

documenting information regarding District activities and/or procedures

3. Coordinates various activities (e.g. meetings, site inservice day activities, workshops,

etc.) for the purpose of delivering services in conformance to established guidelines

4. Maintains various records (confidential and non-confidential) for the purpose of ensuring

documentation for future reference in accordance with administrative and legal

requirements

5. Monitors assigned activities and/or program components (e.g. education code, District

requirements, employee contracts, component budgets, critical time lines, etc.) for the

purpose of coordinating activities and ensuring compliance with established financial,

legal and/or administrative requirements

6. Orients personnel as may be required to department practices and/or procedures for the

purpose of coordinating interdepartmental activities

7. Presents information on administrative procedures, services, regulations, etc., for the

purpose of training and orienting other personnel

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8. Processes documents and materials (e.g. schedules, billing claims, purchase orders,

payroll records, work order agendas, mail, etc.) for the purpose of disseminating

information to appropriate parties

9. Researches various information (e.g. current practices, policies, education codes, etc.) for

the purpose of providing information and/or recommendations and/or addressing a

variety of administrative requirements

10. Responds to inquiries from various internal and external parties (e.g. staff, parents,

students, public agencies, etc.) for the purpose of providing information, facilitating

communication among departments and/or providing direction as may be required

11. Schedules various activities (e.g. meetings, travel arrangements, staff coverage, facilities

usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of

personnel, equipment and facilities

12. Supports assigned administrative personnel for the purpose of providing assistance with

their administrative functions

13. Assists other office personnel as may be required for the purpose of supporting them in

the completion of their work activates

14. Maintains inventory of administrative office supplies for the purpose of ensuring

availability of materials when needed

15. Perform such other duties and assumes such other responsibilities as may be assigned

by the Superintendent/Designee

SKILLS, KNOWLEDGE AND ABILITIES:

Skills are required to perform single, technical tasks with a need to occasionally upgrade skills in

order to meet changing job conditions. Specific skills required to satisfactorily perform the

functions of the job include: utilizing standard office equipment; and utilizing pertinent software

applications.

Knowledge is required to perform basic math, including calculations using fractions, percents,

and/or ratios; read technical information, compose a variety of documents, and/or facilitate

group discussions; and solve practical problems.

Ability is required to schedule activities, meetings, and/or events; gather, collate, data; and use

basic, job-related equipment. Flexibility is required to independently work with others in a wide

variety of circumstances; work with data utilizing specific defined processes; and operate

equipment using defined methods. Ability is also required to work with a significant diversity of

individuals and/or groups; work with data of widely varied types and/or purposes; and utilize

specific, job-related equipment. In working with others, independent problem solving is required

to analyze issues and create action plans. Problem solving with data requires analysis based on

organizational objectives; and problem solving with equipment is limited. Specific abilities

required to satisfactorily perform the functions of the job include: being attentive to detail;

communicating with diverse groups; meeting deadlines and schedules; and maintaining detailed

records; and adhering to safety practices.

RESPONSIBILITY:

Responsibilities include: working under supervision using standardized practices and/or methods;

operating within a defined budget. Utilization of significant resources from other work units is

sometimes required to perform the job’s functions.

EVALUATION: At least once annually in accordance with Governing Board Policy

REASONING ABILITY: Ability to define problems, collect data, establish facts and draw

conclusions

LANGUAGE SKILLS:

Ability to effectively present information and respond to questions from groups of aides,

students and the community

MATHEMATICAL SKILLS:

Ability to work with mathematics in the area of budgets, expenditures and revenues; ability to

apply concepts such as fractions, percentages, ratios and proportions to practical situations

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the

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essential functions. While performing the duties of this job, the employee is required to talk and

hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or

feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally

required to climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally

lift and/or move up to 25 pounds. Specific vision abilities required by this job include close

vision, distance vision, color vision, peripheral vision, depth perception and the ability to

adjust focus.

WORK ENVIRONMENT:

The usual and customary methods of performing the job’s functions require the following

physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling,

crouching and/or crawling; and significant fine-finger dexterity. Generally the job requires 50%

sitting, 25% walking and 25% standing. The job is performed under minimal temperature

variations and in varying atmospheric conditions.

Shift Type Full-Time

Salary Range $18.09 / Per Hour

Location Transportation

Applications Accepted

Start Date 02/13/2024

Job Type: Full-time

Pay: $18.09 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you willing to submit to a background check?

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: In person