Administrative Assistant - Park Services

Our Mission: To enhance the quality of life by providing parks and recreation opportunities for our community.

Our Vision: To be a leader promoting health and well-being in a thriving community.

Our Values:

Stewardship- We care about people and places.

Inspiration- We create high-quality, meaningful, and innovative experiences that spark joy in our community.

Responsibility- We foster a culture of trust and accountability.

Collaboration- We work together in harmony to reach common goals through respect, inclusion, and teamwork.

Integrity- Our values are evident in our choices, practices, and conduct.

The full salary range for this position is posted. New hires typically start between the minimum and midpoint of the salary range. PenMet Parks may offer a slightly higher salary based on experience, internal equity, and factors impacting the market.

Position Title: Division Assistant, Park Services

Supervisor’s Title: Director of Park Services

FLSA Status: Non-Exempt

Positions Supervised: None

PURPOSE OF POSITION:

The Division Assistant advances the mission of PenMet Parks by planning and performing office support activities under supervision of the Director of Park Services. This position helps organize office functions, processes, and operations. The assistant will engage with community members, contractors, vendors, and employees.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES/DUTIES:

1. Provides support for the Park Services office including Capital Project Delivery and Park maintenance and operations.

2. Assists Park Services with procurement of services including Architectural and Engineering Services, Public Works projects, materials, supplies and equipment.

3. Ensures contracts and other compliance documents are complete.

4. Assists Park Services staff with community outreach.

5. Provides support to deliver Park Services projects as assigned.

6. Assists with organizing and maintaining Park Services data, files, and records in paper and/or electronic formats. Files all paper and/or electronic documents as appropriate and retains and archives in accordance with the Washington State Retention Schedule.

7. Composes, prepares, and types a variety of correspondence, memos, reports, and other materials.

8. Develops and maintains effective professional relationships with internal and external customers.

9. Ensures work is thoughtfully completed, accurate, and error free.

10. Supports an inclusive work environment that respects diverse ideas, backgrounds, and styles.

QUALIFICATIONS:

Required Experience:

· Two years of combined experience in an administrative role and/or purchasing role.

Required Education:

· High school diploma or GED.

Professional Licenses/Certifications: None.

Knowledge/Skills:

· Has familiarity with municipal bidding and purchasing requirements as defined by Washington State.

· Experience with project management support including project budget support.

· Demonstrates active interest in continual learning to enhance and apply new functional skills.

· Works cooperatively and collaboratively with internal and external colleagues, the Board of Park Commissioners, contractors, partners, and the public.

· Familiarity with municipal requirements as defined by Washington State.

· Demonstrates active interest in continual learning to enhance and apply new skills.

· Familiar with policies and procedures.

· Performs multiple tasks simultaneously.

· Prioritizes and organizes work-based timelines.

· Works cooperatively and collaboratively with internal and external colleagues.

· Possesses excellent written, listening, and verbal communication skills.

· Proficient in Microsoft Office

WORKING CONDITIONS AND PHYSICAL DEMANDS:

· Work is performed primarily in an office setting.

· Prolonged periods of time may be spent using a computer, telephone, and other office equipment.

· This position will require seeing, talking, walking, standing, bending, and carrying.

· This position will require sitting for long periods of time and walking and/or standing is only required occasionally.

· The position will occasionally require you to lift and carry up to 10 pounds.

“This job description is a summary rather than a detailed list of the duties performed. The essential functions, knowledge, skills, and working conditions may change along with business needs. This job description does not constitute a contract between employer and employee as employment is at will. Peninsula Metropolitan Park District provides reasonable accommodations to assist qualified individuals in order to perform the essential functions their job requires.”

Job Type: Full-time

Pay: $20.85 - $31.55 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Gig Harbor, WA 98335: Relocate before starting work (Required)

Work Location: In person