Administrative Assistant & Office Coordinator

Job Details
Level
Experienced
Job Location
LA Office - Los Angeles, CA
Position Type
Full Time
Education Level
Not Specified
Salary Range
$31.59 - $38.61 Hourly
Job Shift
Day
Description
Join the LuCrew!
Lulus Vision
At Lulus, our team is committed to offering the best possible service to our customers throughout the world. Our fun and casual work environment focuses on innovation and teamwork at all levels of the organization. We are always on the lookout for talented and dedicated people to join the Lulus team as we continue to build our community!
Our Commitment
Lulus is proud to be an equal opportunity employer and strives to create an organizational climate that fosters belonging, dignity, and justice so that all our team members can show up as their authentic selves and thrive. We are committed to increasing the representation of marginalized people across our team through hiring practices that value lived experience and unique perspectives. Our work environment embraces creative expression, collaboration, and connection without the expectation of assimilation.
Position Overview
This position will be supporting the Lulus executive and legal team and ensuring smooth operations of our Los Angeles office. As the Administrative Assistant to Lulus' executive officers, you will be responsible for coordinating complex schedules, meetings, travel, and administrative needs, allowing the executive team to maintain focus on the business while being efficient and productive. In addition, as the Office Coordinator, you will be responsible for ensuring all visitors are welcomed and have a positive experience at the Los Angeles office. Important job duties will include event planning for quarterly Board of Directors' meetings, preparing and sending letters and other documents, maintaining electronic files, and other assistance with sensitive documents as needed. Key measures of success will be your ability to adapt, take initiative, and be resourceful, your ability to act as a culture carrier and represent Lulus, our executive team and our Legal Department in a positive and professional light, and your ability to remain calm under pressure and resolve sometimes complex and unexpected issues.
What You'll Do

• Support executive officers and the Legal Department with administrative tasks, organization, and scheduling.
• Manage and maintain multiple calendars, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs, with little to no supervision.
• Coordinate complex multi-city travel itineraries, as well as logistics for Company events, conferences, and meetings, including Board of Directors meetings and office parties.
• Prepare/format materials to support the executive team and Legal Department, such as agendas and presentation materials.
• Create a welcoming and positive experience for all visitors to the Los Angeles office by greeting them, determining the purpose for their visit, directing them to their designated meeting location or contact.
• Oversee Los Angeles office supplies levels and order management.
• Sort and distribute all mail and packages.
• Maintain visual organizational chart for Los Angeles office.
• Assist with the sample management process, including bringing samples to the appropriate floor daily and sorting.
• Be responsive and extremely discrete.
• Act in a manner that is consistent with Lulus' values, policies, procedures, and brand standards.
• Maintains physical space, ensuring a safe, clean, and functional environment. Receives, manages, and processes work order requests; ensures problems are resolved quickly. Acts as liaison between employees and any outside contractors needed to resolve specialized problems.

What You'll Need

• 3 - 5 years of administrative experience.
• Strong computer skills, proficiency with Google Suite and calendaring, and an ability to become familiar with other programs and software.
• Excellent written and oral communication skills.
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities.
• Command for both the fine details and the big picture, keeping priorities in the constant shuffle.
• Polished and positive attitude, professional judgment, and strong business acumen.
• Ability to multi-task in a fast-paced environment and to anticipate and address last-minute changes.
• Commitment and capacity to maintain a strict level of complete confidentiality while processing confidential information.
• Flexibility to address work issues or assist with events or meetings outside of normal work hours when needed.

Nice to Have - Bonus Points!

• Specific experience supporting a C-level executive or Legal Department at a high-growth company.
• Experience planning Board of Directors meetings or other corporate events.
• Public company, law firm, or financial services firm experience.

What You'll Love About Us

• Great Company Culture - Where you can be your true authentic self!
• Profit-Sharing Bonus Plan for applicable roles
• Medical, Dental, and Vision benefits
• Voluntary Life & AD&D Insurance, Critical Illness, Short Term Disability
• Prepare for the future - 401(k) Safe Harbor Plan - 4% company matching
• Employee Stock Purchase Plan (ESPP)
• Restricted Stock Units for applicable roles
• Wardrobe Perks - 30% employee discount!
• Recognition of employee birthdays and work anniversaries!
• Work that stays at work - Genuine work/life balance
• Rest and Relaxation - Generous Paid Time Off, Paid Sick Time, Mental Health Days, and Paid Company Holidays
• Paid Parental Leave

We're ready to meet you! Come help us achieve our ambitious goals!
At Lulus, we believe our people are our greatest asset and we seek to structure competitive compensation offers to ensure that we are able to attract and retain the best talent. Our job postings include an annual base salary range for the role. The stated base salary range represents our good faith estimate as to what candidates are likely to expect, and we tailor our offers within the range based on several factors, including the selected candidate's educational and professional experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the selection process. Base salary is a part of a total compensation package, which, depending on the position, may also include an annual bonus and other benefit programs.