Administrative Assistant, Level 3

ADMINISTRATIVE ASSISTANT, LEVEL 3

RFQ-NIH-6823827

ABOUT US:

Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world. LTSI connects the right people to the right opportunity. With our experience in placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration as well as Medical services. Our goal is to provide the highest quality of professionals in the industry.

LTSI’s culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are the employee-driven company. We strive for excellence every day, which is what sets us apart from all the other government candidates. Our strong work ethic, sense of urgency and commitment to going above and beyond for our clients is what we value most!

As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE: Administrative Assistant, Level 3

GOVERNMENT AGENCY & LOCATION: National Institutes of Health

Office of Research Facilities (ORF)

Bethesda, MD 20892

POSITION INFORMATION: The period of performance is 8 months from contract award date. This includes 2 months for badge processing. This will be a full-time position and work will be performed up to 40 hours per week during normal business hours, Monday-Friday, excluding Federal holidays. Core hours shall be from 9:00 a.m. to 3:00 p.m. EST.

RESPONSIBILITIES:

• Maintain Division of Technical Resources (DTR) timekeeping records. ITAS (Integrated Time and Attendance System) required.
• Use ITAS to complete DTR timekeeping audit records, validation, and reconciliation with other timekeeping systems.
• Use Concur Government Edition (CGE) Travel System to develop DTR travel planning itinerary, logistics, coordination, and travel voucher processing.
• Schedule and allocate resources based on program priorities.
• Set up and format spreadsheets to analyze information; track and monitor activities; prepare summaries and reports based on information gathered.
• Coordinate logistics related to the DTR.
• Maintain branch file systems related to the DTR.
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
• Maintain and organize file systems (electronic or paper) related to assigned projects for correspondence and projects.
• Compile data and create and maintain slides for presentation utilizing computer programs.
• Manage and Audit DTR collaborative workspaces.
• Prepare, generate, or develop process flow diagrams working with stakeholders.
• Provide support to develop informational dashboards.
• Take meeting minutes and develop action items.
• Provide support to convert technical documents into electronic 508 compliance formats.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Developing and implementing data analyses, data collection systems and other strategies that optimize statistical efficiency and quality.
• Acquiring data from primary or secondary data sources and update databases.
• Identify, analyze, and interpret trends or patterns in complex data sets and provide possible reports.

QUALIFICATIONS:

• • Level II Administrative Assistant with a minimum of three years’ experience
  • Federal timekeeping experience required. Experience using ITAS (Integrated Time and Attendance System) required
  • Experience using the Concur Government Edition (CGE) Travel System required
  • Knowledge of travel planning, logistics, coordination, and travel voucher processing required
  • Possess an Associate Degree in a related discipline
  • Candidates assigned to the project shall be fluent in American English and have an expert ability to navigate work environments of rule-based cultures (such as the USA and Canada)
  • Candidates assigned to the project shall be available by email, phone, text message or Microsoft Teams during core business hours between 9 am and 3 pm EST. Candidates shall respond within 24 hours, minimally with an acknowledgment of receipt, to communications with the NIH Technical Monitor
  • Candidates assigned to the project must be computer literate and able to use online collaborative tools such as Box, SharePoint, WebEx, and MS Teams without requiring training from Government FTE’s
  • Expertise in Microsoft Office Suite, which include, but are not limited to MSWord, Excel, Outlook, and PowerPoint
  • Knowledge of scheduling and allocation of resources based on program priorities
  • Excellent analytical, organizational and time management skills
  • Strong communication skills, both oral and written, with an emphasis on professional courtesy & customer-service
  • Familiarity with Federal HR Practices & Policies. Ability to gain familiarity with NIH HR Practices & Policies
  • Ability to create Standard Operating Procedures (SOP)

POSITION TIMING: Upon Contract Award

BENEFITS: Health, Dental and Vision, 401(k), Vacation, Sick Leave, and 11 Paid Federal Holidays including:

• New Year’s Day
• Martin Luther King, Jr. Day
• Presidents Birthday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving Day
• Christmas Day

This is an overview of the position. For a complete Job Description, please send a request to dana@laredotechnical.com.

Laredo Technical Services, Inc. (LTSi) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or status as a veteran in accordance with applicable federal laws. LTSi also complies with applicable state and local laws governing nondiscrimination in employment in every location its employees are working. This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. LTSi is an Equal Opportunity/Affirmative Action Employer.