Administrative Assistant

Are you a professional in recovery from addiction? We are seeking someone with experience with recovery who has administrative skills for a specialty role at VoH in Elkton.

SUMMARY:

Position Title: Administrative Assistant
Reports Directly To: Chief Operations Officer
Location: Voices Of Hope Main Office
Pay Range: $18 - $25 Depending on experience.

SUMMARY: The Administrative Assistant plays a crucial role in supporting the efficient functioning of the organization and support of the executive team. The Administrative Assistant will be responsible for performing a variety of clerical and administrative tasks, such as managing correspondence, organizing meetings and events, maintaining HR files, processing employee payroll and benefits. Additionally, the Administrative Assistant may assist with fundraising activities, donor communication, and other tasks related to the organization's mission and vision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.Managing communication including support of phone calls, office visits, and responding to email.

2. Assists with receipt collection, recording and reporting.

3. Assists in the organization of special events, including donor/volunteer appreciation events and other fundraising initiatives.

4. Prepares accurate records and reports.

5. Ability to take notes and create records.

6. Any duties assigned that may be deemed necessary, if within the scope of the AA skill set.

7. Manages the Document Control System including keeping it up to date and organized.

8. Onboarding and Offboarding of employee benefits

9. Organizes and manages Human Resource Management systems

10. Oversees organization payroll systems are operating efficiently and accurately.

11. Submits and documents weekly employee payroll

12. Assists Financial Administrative Assistant in financial tasks

13. Assists COO and ED on Administrative Tasks assigned within the Administrative Assistant skill set.

14. Represents VoH internally and externally.

15. Conducts duties as a role model of professionalism, compassion, empathy, ethics and responsibility.

QUALIFICATIONS and SKILLS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Knowledge of behavioral health disorders, recovery and community.

2. Proficiency in Word, Outlook, Excel, Google Suite

3. Telephone etiquette.

4. Professional presentation- ability to professionally interact with clients, staff and external persons and organizations.

5. Time management skills.

6. Self starter/goal oriented.

7. Ability to manage multiple tasks and prioritize duties.

8. Problem solving skills.

9. Organizational skills.

EDUCATION and/or EXPERIENCE:

Preferred Administrative Assistance experience.

SUPERVISORY RESPONSIBILITIES: None

LANGUAGE SKILLS: Strong communication skills required, both verbal and written. Proficiency with the English language, both written and oral. Fluency in Spanish is desirable.

LICENSES, CERTIFICATES, REGISTRATIONS: Measurable progress toward Certified Peer Recovery Specialist credential.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job functions of this position requires the Administrative Assistant be in the outdoors in all weather including but not limited to rain, snow sleet, high wind, cold, heat, and may be exposed to biting and/or stinging insects to include but not limited to ticks, chiggers, mosquitoes, flies and bees. Extensive walking and standing is required of this position for special events.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The main office will provide an office space, a meeting space, kitchen, and bathroom.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What does Recovery mean to you?
• Are you a person in recovery?

Work Location: In person