Administrative Assistant Iii

Under direction, performs administrative work of considerable difficulty in one of the following areas:

a) Serves in a staff capacity to an executive, administrator or program manager; and performs related work as required. (Assignments in this category are distinguished from similar assignments at the Administrative Assistant II level by the scope, complexity, delegated authority and variety of duties in the assignment).

b) Performs specialized administrative work in such areas as contracts and grants development and management and real property management; and performs related work as required. (Assignments in this category are distinguished from similar assignments at the Administrative Assistant II level by the scope and complexity of the organization and variety of work and by the requirements for specialized program knowledge the performance of duties).

c) Coordinates the activities of one or more programs. (These programs are generally ongoing and relatively static, therefore, initial program planning, design and implementation responsibilities are absent or very limited. Assignments in this category are distinguished from similar assignments at the Administration Assistant II level by the greater scope, complexity, and impact of the program(s).

Job Duties:

● Performs a variety of complex administrative tasks for an executive, administrator or program manager including research, special projects, and report preparation;

● Prepares a variety of contracts and agreements requiring considerable program knowledge and coordination and attention to detail;

● Prepares a variety of operational reports and legal documents and requests;

● Coordinates communications with participants in the Alternative to Discipline (ATD) and Monitoring programs for nurses with practice concerns, substance use disorders or mental health disorders;

● Composes correspondence on a wide variety of subjects;

● Coordinates administrative matters between organizational units;

● Interprets and explains organizational rules, regulations and functions; coordinates activities with other departments, agencies, community organizations and others;

• Develops or modifies procedures and forms to improve program effectiveness;
• Other duties as assigned as related to the position.

Knowledge:

• Knowledge of the principles and practices of administration and management; agency or program rules, regulations and operating procedures; accounting and budgeting procedures; business law as it relates to preparation of contracts, grants and other agreements.

Skills:

• Professional level oral and written communications

Ability:

• Plan, analyze, coordinate activities and establish priorities
• Develop effective operating procedures

Selective Preference(s):

• Three years responsible administrative experience
• or a Bachelor's Degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience.
• or a Master's degree in a field appropriate to the assignment from an accredited college or university and one year responsible administrative experience.

Job Type: Full-time

Pay: $15.34 - $27.66 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Required)

Work Location: In person