Administrative Assistant I

The Office of Professional and Workforce Development (OPWD) is seeking a highly motivated individual to fulfill the role of Administrative Support Assistant. We are in search of a detail-oriented professional who excels both independently and as a valued member of our cohesive team. The incumbent will be tasked with providing administrative and fiscal assistance to students and staff. This role demands exceptional organizational skills and the ability to manage multiple concurrent projects.

The Opportunity

Reporting to the Administrative Specialist II, this position provides program support to staff and students and is responsible for providing administrative and fiscal support for the Office of Professional and Workforce Development (OPWD) located at the Training, Research and Education for Environmental Occupations (TREEO) Center. Responsible for working with OPWD students and coordinators to ensure programmatic activities are completed in a timely and efficient manner.

Provides registration support to career and workforce development students that includes but is not limited to:

• Answers student inquiries related to course availability, locations, cost, and technical requirements.
• Registers or transfers students for courses using information from emails, phone calls, or sign in sheets.
• Processes refunds for cancellations
• Generates invoices as needed for students or organizations.
• Troubleshoot student issues in both the Learning Management and Registration Systems

Provides support to the Office of Professional and Workforce Development by:

• Generating course certificates, name tags, sign in sheets, and special credit sign in sheets
• Scheduling deliveries of course materials for on or off-site courses
• Setting up classrooms, canteen, or demonstration areas for onsite courses
• Assist with program closings by reconciling data in financial and registration systems.
• Serves as backup for Accounts Payable

Database tracking and support:

• Accesses databases to verify student records, generate transcripts, or certificate numbers.
• Enters completions and grades in registration system and verifies information in certification databases.
• Verifies course pre-requisite requirements and obtains certifications if required.

Supports other units within the Office of Professional and Workforce Development (OPWD).

About the Office of Professional and Workforce Development (OPWD)

The Office of Professional and Workforce Development (OPWD) supports the Office of Teaching and Technology and the University of Florida in offering non-credit education for learners across multiple modalities. Our Mission is to design and deliver innovative learning opportunities for everyone. Our vision is to create an enduring legacy of excellence through professional workforce educational opportunities.

Learn more about (OPWD) at https://pwd.aa.ufl.edu/

About the University of Florida

UF is one of the nation’s top-5 universities and a dynamic and rewarding place to work. The University seeks to recruit and retain a diverse workforce as a reflection of its commitment to serving a diverse global community. UF is in Gainesville, one of Florida’s most livable cities. Known for its natural attractions (wetlands, forests, springs, wildlife) and cultural offerings (music, theater, visual arts, and historic districts), the area also is gaining a reputation as a thriving hub for high-tech start-ups, as well as invention and research collaborations. We are excited about what’s happening here and know you will want to be a part of it.

The City of Gainesville

The Guide to Greater Gainesville shares all that you need to learn about the Heart of Florida, including neighborhood and city information, schools and zoning, culture and leisure, sports and fitness, healthcare and much more. Learn more at https://guidetogreatergainesville.com/

$16.83 - $19.23 per hour

Exclusive Perks and Benefits

Enjoy stability and support with UF’s unique range of benefits and opportunities. With a robust healthcare package, generous leave policies, retirement planning, and professional development, you can achieve a healthy work-life balance, plan for your future, and advance your career.

Full-time TEAMS employees will accrue vacation leave at a rate of 6.769 hours biweekly/22 days annually and sick leave at a rate of 4 hours biweekly/13 days annually. In addition, employees are eligible for ten paid holidays each year.

High school diploma or equivalent and one year of relevant experience.

• Experienced in all Microsoft Office applications and PeopleSoft.
• Excellent customer service skills.

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.