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SalaryDO NOT APPLY DIRECTLY THROUGH THIS SITE. PLEASE APPLY THROUGH middlesexda.com.
Position Description
This position provides administrative support to the Child Protection Unit. The Administrative Assistant plays an important role assisting with the administration and management of intake, investigation, referral and prosecution phases of cases.
This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the MDAO in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines.
The successful candidate will have the ability to regularly update materials/charts/spreadsheets, pass information to/from team members, across the Middlesex District Attorney's Office and among our external partnering agencies and the public at large.
Primary Responsibilities
- Intake of all cases, create case files and keep files up to date
- Enter investigations into case management system (DAMION)
- Update matters referred in DAMION
- Correspond with law enforcement and other state agencies and stakeholders regarding cases
- Draft Grand Jury, Trial Subpoenas and Notifications for review and approval
- Coordinate case discovery requests
- Update spreadsheets for case and data tracking
- Coordinate, direct and manage telephone calls and voicemail
- Draft correspondence for Team Captain review
- Continuously evaluate current systems and procedures with a focus towards improving efficiency while maintaining safeguards
- Create files, copy documents, manage internal and external mail flow
- Answer telephones, direct callers and visitors
- Manage daily schedule for individual(s) assigned to support
- Prepare letters, draft correspondence, manage spreadsheets, print reports
- Assist with communication of information and transfer of material internally and externally
- Assist in gathering records and presenting cases for Child Fatality Review Team meetings
Qualifications
Requirements:
Requirements:
- Strong written and verbal communication skills
- Ability to assess and address issues and matters in a timely fashion
- Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment
- Ability to work independently and as part of a team
- Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility
- Ability to accurately and timely manage and update data in an electronic case management system
- Excellent organizational and project completion skills, with a strong attention to detail
- Proven ability to meet firm deadlines
- Strong computer skills. Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook
- Outstanding interpersonal skills and professional workplace etiquette
- Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters
- An understanding of the role of a modern prosecutor’s office within the criminal justice system and the community
- A sincere interest in the public sector and the work of the Middlesex District Attorney’s Office
- A valid driver’s license, as travel across Middlesex County may be required
- A background check is required
Preferred Qualifications
- Bachelor’s degree
- Prior experience working in a professional office environment
- Experience with the Commonwealth’s DAMION case management system
- Experience working with spreadsheets, proper formatting, data sorts & data base queries
Official Title: Support Staff- D.A.
Primary Location: United States-Massachusetts-Woburn - 15 Commonwealth Ave
Job: Legal Services
Agency: Northern (Middlesex )DA
Schedule: Full-time
Shift: Day
Job Posting: Mar 27, 2024, 11:09:40 AM
Number of Openings: 1
Salary: 43,000.00 - 43,000.00 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Colleen Flaherty - 781-897-8300
