Administrative Assistant, Bhpmw

SUMMARY

The Administrative Assistant provides clerical service to the Behavioral Health Community Partner Program management and staff. Duties include data entry into the electronic health record, tracking interoffice medical records, and providing administrative support with time sheets, invoices, mail.

• Why Work for SMOC?
• Flexible schedule, work/life balance and a 35-hour work week.
• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment.
• Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer.
• Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer.
• EyeMed Vision Insurance
• 403(B) Retirement Plan with a company match on day one.
• Additional voluntary benefits including – additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

PRIMARY RESPONSIBILITIES

• Responsible for provision of routine clerical service to the BHCP staff.
• Preparing correspondence, proposals, financial reports, and other clerical functions etc. as assigned by the Program Director.
• Preparation of reports and other documentation relative to team meetings and provider meetings.
• Responsible for the coordination and logistics of assigned meetings which may include ordering of food, supplies or scheduling of space.
• Maintaining adequate quantities of all necessary supplies, organizing and distributing supplies appropriately.
• Responsible for distribution and tracking of program gift cards.
• Processing and coding of invoices.
• Complies and submit program expenses.
• Maintain program staff hours and submit timesheets to payroll.
• Other Duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS

• Excellent typing and clerical skills.
• Ability to initiate tasks independently as well as carry out assigned functions.
• Ability to deal effectively with the staff and community at large.
• Ability to assume increasing office management responsibilities.

ORGANIZATIONAL RELATIONSHIP

• Directly reports to BHCP Program Manager
• Direct reports of this position are none.

PHYSICAL REQUIREMENTS

• Must be able to read, verify and interpret systems reports and data.

WORKING CONDITIONS

As part of the responsibilities of this position, the Administrative Assistant will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services.

We are an equal opportunity employer committed to diversity in the workplace.