Administrative Assistant

Weyerhaeuser's Western Regeneration business has an opening for an Administrative Assistant based out of our Aurora, OR location. This is a full time, non-exempt position, with salary level dependent on skills and experience.
As an Administrative Assistant, you will be responsible for providing administrative support for the regeneration operations and the sales team. The ideal candidate is a self-starter who shows initiative, is a team player, has a positive attitude, and an excellent work ethic. In addition, this role requires consistent, professional interaction with outside agencies, contractors, the general public and the ability/willingness to travel and work (for short periods) at other locations in Western Regeneration.
The Western Regeneration business is comprised of four nursery locations, a seed processing plant and three seed orchards. Combined, the operations produce approximately 40 million seedlings annually.
Key Functions
As an Administrative Assistant, your responsibilities will include accounts receivable and payable work, contract generation and management, special project work and general office duties. Other key functions include but are not limited to:

• Contract initiation - set up and maintain contracts for seed and seedling production/sales and business purchase orders via DocuSign
• Maintain an accurate customer database, which includes contract mail/email dates, deposits and payment tracking, and tax status
• Provide professional office support to team members, supervisors, team leaders, outside government agencies, contractors, and the general public
• Problem analysis and resolution
• Field phone calls for sales team and assist with customer requests
• Manage accounts receivable with attention to detail; produce statements, process payments, ACH, credits and refunds
• Provide public seedling sales support, which includes handling proceeds, reconciliation, website updates, assisting with sale prep and sale days
• Assist finance, planning, and corporate accounting, and serve as a liaison with investigations of variances/issues through gathering necessary information and audits
• Support business systems support for various programs - Argos ABECAS, SAP vendor and customer set up and maintenance, SEEDS
• Collect, compile, and enter production data - crop inventory, QC data, crop growth tracking
• Maintain customer files, file retention, and storage compliance
• Computer work including word processing, spreadsheet creation and maintenance, web database management, file sharing, etc.
• Participate in site activities, safety, environmental, wellness, and DEI initiatives
• Assist with business wide activities such as open houses, event planning and newsletter
• Role model all standard processes with on-the-job behavior by living our core values of safety, integrity, citizenship, sustainability, and inclusion

Qualifications

• At least 5 years of administrative experience
• High School Diploma/GED
• Demonstrated commitment to safety and safe work practices
• Proficiency in Word, Excel, PowerPoint, Outlook, Power BI, SharePoint, with ability to learn other software efficiently
• High degree of initiative and with a positive can-do attitude
• Flexibility and ability to provide multi-faceted support to professionals with varied work styles and constant interaction with people at all levels of the business
• Ability to establish and maintain solid working relationships and build a high level of trust and cooperativeness with other team members, other Weyerhaeuser businesses, vendors, and suppliers
• Professionalism in handling confidential and proprietary materials with discretion
• Ability to manage multiple rapidly changing priorities and work with a sense of urgency to meet deadlines, with minimum supervision
• Organizational skills with high standards for quality and accuracy
• Excellent verbal, written, and listening skills
• Willing to work in a diverse team environment and commitment to flow to work as peaks in cyclical tasks and business priorities necessitate

Preferred Qualifications

• Associates Degree (or higher) in Business or related field
• At least 2 years of detailed accounts receivable, SAP, and SharePoint experience
• Experience working in a sales environment with demonstrated customer interaction and professional communication skills
• Experience working in the Natural Resources industry (e.g., forestry, agriculture, horticulture)

Compensation: This role is eligible for our annual merit-increase program, and we are targeting a salary range of $44,606 - $66,978 based on your level of skills, qualifications and experience. You will also be eligible for our Annual Incentive Program, which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target.
Benefits: When you join our team, you and your dependents will be offered coverage under our comprehensive employee benefits plan, which includes medical, dental, vision, short and long-term disability, and life insurance. We offer a pre-tax Health Savings Account option which includes a company contribution. Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs. We also support personal volunteerism, sponsor a host of diversity networks, promote mentoring, and provide training and development opportunities to help you chart your path to a fulfilling career.
Retirement: Employees are able to enroll in our company's 401k plan, which includes a paid company match in addition to our annual contribution equal to 5% of your base salary.
Paid Time Off or Vacation: We provide eligible employees who are scheduled to work 25 hours or more per week with 3-weeks of paid vacation to use during your first year of employment. In addition, after being employed for six months, eligible employees begin to accrue vacation for future use. We also recognize eleven paid holidays per year, providing a total of 88 holiday hours
About Weyerhaeuser
We sustainably manage forests and manufacture products that make the world a better place. We're serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference.
We know you have a choice in your career. We want you to choose us.
About Timberlands
We believe trees are a remarkable resource that can and should be managed responsibly to make a range of products that meet human needs, while also providing recreation, wildlife habitat, and other important ecosystem benefits.
For more than a century, we've been taking care of forests to make life better.
Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values and we strive to maintain a culture where all our people feel a sense of belonging, opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join, stay and thrive with our team.
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