Administrative Assistant

Position Title: Administrative Assistant

Location: Tacoma, WA

Reports To: Company Owner

Hours: Full Time/Hourly (7:00 AM - 3:30 PM M-F)

COMPANY SUMMARY

Tiegs Property Services is a 3rd party property management firm currently servicing commercial properties in South King, Pierce and Thurston Counties. We have been serving commercial property owners since 1999, providing management, maintenance, and construction services.

POSITION SUMMARY

This position will perform all administrative duties assigned, as required by our clients and determined by the manager.

RESPONSIBILITIES

Perform all administrative duties at the direction of the property manager including, but not limited to:

Daily

· Answer phones, take messages and follow up with staff, as appropriate.

· Keep filing up to date, both in paper and electronically. Audit filing occasionally to ensure items have been filed accurately.

· Pick up and sort mail, date stamp every item received daily to ensure all items are documented with a receipt date.

· Separate Payables and Receivables per property.

· Process all deposits in a timely manner to comply with state deposit requirements.

· Provide information to property manager, assistant and owners when requested.

Weekly

· Perform the tasks necessary to complete the weekly check runs for all properties, including scanning invoices and filing the A/P after checks are cut.

· Ensure all vendor W-9, business license and insurance documents are scanned & attached to vendor files.

· Ensure all vendor and tenant Insurance Certificates are current, properly issued/insured and recorded in software for monthly reporting to Owners

· Occasional driving to our Thurston County office will be required.

As Needed

· Lease abstraction.

· Update building information spreadsheets & accounting software.

· Perform special projects and other duties, as assigned.

This is a great position for college students close to graduation, looking for a career path, or an ultra-organized person that takes pride in their work and wants to be part of a team that feels the same. If you are looking for a career path with growth potential, support from your coworkers, in a strong team environment with professionals that take ownership and pride in their work, you need to apply.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Please describe your organization skills and overall attention to detail.

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person