Administrative Assistant 3 - Facilities

Salary: $40,512.00 - $53,964.00 Annually
Location : Olympia Main Campus, WA
Job Type: Full-time
Job Number: NEW
Division: Finance & Operations
Department: Facilities(406)
Opening Date: 03/21/2024
Our Opportunity
*For priority consideration, please submit application materials by Sunday, April 7, 2024.*
(SPSCC) seeks a highly motivated and qualified individual for the position of Administrative Assistant 3 in Facilities.
The Administrative Assistant 3 reports to the Director of Facilities and is responsible for providing high-level administrative assistance to the Director, the Facilities Department and supports the department mission and goals as well as the college mission, goals and core themes.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of antiracist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
• Fine dining in the , offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• The serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
• A brand new
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE on our campuses - permits are not required
• On-campus
• Percival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of different on campus
• Lots of activities with our , which are FREE for staff and faculty
• Many community events in the
• that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
  1. Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
  2. The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

What You'll Do
Provides Department Purchasing Support

• Works with the college business office to ensure accurate and timely department procurement of materials and services
• Enters requisitions into ctcLink; tracks purchases from start to finish
• Manages purchase card usage in compliance with College policy, including reconciling purchase card expenditures
• Works with department staff to evaluate costs, estimates and purchase of materials and services
• Assists in researching appropriate materials and vendors as needed for maintenance, grounds and custodial
• Resolves discrepancies that may occur

Provide Administrative Support to the Facilities Department

• Welcomes visitors and serves as point of contact for all incoming calls and mail.
• Receives calls for service from faculty and staff. Works with department staff to route and dispatch the calls.
• Serves as liaison to other department staff in relaying assignments and requesting status information
• Coordinates with other staff members on administrative practices and procedures
• Assists in the preparation of reports, contracts, and proposals
• Organizes files and make appropriate distribution of documents
• Provides proofreading and composition of correspondence

Assists the Administrative Assistant 4 (AA4)

• Provides back up duties to the AA4
• Supports procedure and policy writing/editing
• Serves as back up to training tracking, elevator maintenance tracking and other related tasks

Qualifications You Possess
Minimum Qualifications:

• High school graduation or equivalent, AND three years of progressively responsible experience in office, clerical, or administrative work; formal education will substitute year-for-year for experience

Preferred Qualifications:

• Demonstrated commitment to high level customer service
• Excellent written and verbal communication skills, including good listening skills
• Ability to communicate and present oneself in a professional manner
• Ability to work well with others and function as a team member
• Strong organizational skills, ability to work independently and prioritize multiple tasks, work under pressure, meet deadlines and accommodate numerous interruptions while performing multiple tasks
• Strong aptitude for attention to detail and accuracy of information
• Advanced knowledge of computers and software applications, specifically MS Office suite (Word, Outlook, Excel)
• Ability to work effectively with a diverse population of students, faculty, administrators and support staff in accomplishing tasks

To Apply
Applications must be completed online and include the following attachments:

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
2. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.
Veterans PreferenceApplicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to neaton2@spscc.edu with the job number for which they are applying in the subject line.
Background Check Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.
South Puget Sound Community College Values Diversity and is an Equal Opportunity Employer and Educator
South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, , Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.
Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.
A generous benefits package including medical, dental, vision, life insurance, long-term disability, retirement, and optional deferred compensation programs. The position is eligible to participate in the (DRS) retirement plan. Employees have the option to participate in two tax-deferred retirement investment programs. For health benefit information go to
COMPENSATION
Your paycheck is just part of your total compensation package, with an employee benefits package worth about 30% of your salary.
VACATION AND SICK LEAVE
Annual leave includes vacation, 11 paid holidays, and 12 days of sick leave. Additional leave may fluctuate as a result of the WFSE union bargaining agreement
For more benefits information please visit our website.
01
Describe your communication style (expectations and pet peeves). How do you interact with those who communicate differently?
02
Describe your approach to collaboration and how you work in a culturally diverse group to reach a common goal.
Required Question