Address
Form of workJob Description
Summary:
TRF Pacific, LLC is looking for an Administrative Assistant to join our property management team. This
person would work with our property managers to oversee and coordinate all management and
administration for the company's portfolio of retail centers and office buildings throughout the Greater
Seattle area. See our website for a list of properties we manage: www.trfpac.com.
Job Responsibilities:
Property Administration:
- Provide admin support as needed to property managers which includes, but not limited to:
- Expense reconciliations and escalations, invoice coding, research on expenses, budget preparation
- Work closely with property accountants to reconcile statements and research expenses
- Work with vendors
- Support lease administration by maintaining files, materials, information, and schedules
- Notarize leases when needed, track leases and coordinate distribution. Company will assist with obtaining notary.
- Prepare management reports for distribution to owners
- Manage a database of key clients and contacts in Excel
Maintenance Scheduling:
- Support managers on various projects
- Communicate with tenants on upcoming fire/life/safety inspections and utility transfers
- Schedule and coordinate completion of various maintenance activities with vendors
- Follow up on work orders & communicating the status of those open work orders to property managers and tenants
Qualifications:
- Ability to read and comprehend leases, CCR's, and REA's
- Ability to understand P&L, Balance Sheets, and Income statements
- Computer proficiency
- Proficient with Microsoft Office (Excel, Word, Outlook)
- Experience in Sage, Yardi, A Plus
- Must be a self-starter, task-oriented, and able to work independently and in a team setting
- Must be organized and adaptable to changing priorities
- Must be willing to share information and participate in a collaborative team environment in a positive manner
- Excellent people skills with ability to develop effective working relationships with staff, vendors, contractors, and tenants
- Bring a good attitude to a growing company in a fast-paced industry
Benefits:
- Competitive insurance package (full medical, dental, and vision), 401k, and generous PTO
- Parking space provided
- Mobile phone provided
- Support for obtaining notary seal
Salary: $55,000/year + based on experience
TRF Pacific, LLC is a veteran-owned Real Estate Development and Property Management company operating since 1975. TRF Pacific, LLC works in commercial real estate, condominium association management, and residential property management. We have managed and developed commercial shopping centers and office buildings all over the Pacific Northwest. Some of our commercial spaces we manage span from North Seattle, down to Puyallup, in addition to a few National buildings in California and Alaska. We are a company of less than 50 employees with our office located at Belltown, Seattle.
