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Form of workJob Description
Erie Neighborhood House, a progressive social service agency serving the Chicago metropolitan area and dedicated to promoting a just and inclusive society, is seeking a full-time Accounts Receivable Specialist. Reporting to the Grant Administrator, the Accounts Receivable Specialist will perform a variety of financial functions under the direct supervision of the Grant Administrator.
Position Responsibilities:
- Generate monthly parent invoices and distribute them to program participants.
- Verify and accurately enter participant’s information and assessed fees into financial billing system software.
- Verifies and inputs participant's information into automated credit card software for monthly automatic debit transactions related to childcare payments and other agency needs.
- Reconciles monthly to ensure that all charges have been processed correctly in the automated credit card software.
- Conduct in-person parent payment collections during the first two weeks of the month at assigned locations.
- Monitor payment collections to ensure they are on target and collaborate with parents to establish a payment plan with the approval of the program director and finance director.
- Grant administration of IDHS Childcare Grants and ISBE, including monthly voucher billing and reconciliations to ensure accuracy and compliance.
- Receive, review, correct, create, and print meal sheets monthly.
- Manage ISBE monthly packets ensuring compliance with requirements.
- Ensures receipt of monitoring report per the contract schedule.
- Receive, review, and correct attendance records monthly.
- Collaborate with the Grant Administrator to manage program enrollment effectively, ensuring that target goals are met. This includes monitoring attendance to meet eligibility criteria for billing.
- Reconciles monthly payments to corresponding monthly billing, verifying payments by site and child from the state. Report any discrepancies to the Grand Administrator.
- Generates A/R Analysis Aged receivables report to identify outstanding items, enter manual invoices and debit/credit memos, and collaborate with Senior Grant Administrator and Grant Administrator to address any issues. Distribute reports to programs.
- Enter journal entries, cash, and credit card receipts into MIP.
- Conduct weekly cash collections at various sites for all programs, securely storing cash, checks, and money orders in the finance safe, always.
- Prepares and ensure completion of all deposits on the 15th and last business day of each month.
- Respond to inquiries from funders promptly and professionally, providing necessary information and documentation as required.
- Organize and maintain accounting records and documents electronically, ensuring their safekeeping and accessibility.
- Provide support during internal and external audits.
- Provide additional clerical support as assigned by the supervisor.
Requirements:
- Minimum of a High School Diploma with at least 2 years of clerical experience; an associate degree is preferred
- Availability to work in the office Monday through Friday during regular business hours.
- Bilingual proficiency in English and Spanish is required.
- Strong background in office management with exceptional attention to detail.
- Proficiency in Microsoft Office, particularly Word and Excel; familiarity with automated accounting/billing systems is a plus.
- Possess a strong positive work attitude and enthusiasm.
TEAM MEMBER BENEFITS:
- Compensation of $23.23 / hourly
- Work / life integration
- Generous paid time off
(examples below for full-time employment)
- 12 accrued sick days per year
- 3 personal days
- Paid birthday off
- 8 paid holidays, including Juneteenth
- In addition to above paid holidays, paid week off between Christmas Eve and New Year’s Day
- Vacation
- Year 1 = 8 days
- Year 2 = 13 days
- Year 3 + = 20 days
- Access to alternative and flexible work schedules and personal leave, where possible
- Two-weeks fully paid Parental Leave, for eligible employees
- Time off for school conferences and activities as well as bereavement leave
- Professional Development
- Employer-sponsored learning and development programs
- Paid day off annually for personal professional development
- Tuition Assistance & Debt Relief Program, as budget allows
- DEI Council-sponsored education and engagement series
- Wellness support
- Employer-sponsored health, dental, and vision insurance
- Employer-paid life insurance
- Voluntary life and AD&D and short and long-term disability
- Flexible Spending Accounts for medical, vision and dependent care
- 403b with employer match
- Employee Assistance Program
- Yoga, Zumba and Book Club, when onsite
Union Status: Union/Non-Exempt
Erie Neighborhood House is dedicated to creating a workforce that promotes and supports diversity and inclusion. We provide equal employment opportunities to all individuals without discrimination. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact us at hr@eriehouse.org.
NO TELEPHONE CALLS PLEASE!
MUST BE A MEMBER OF AFSCME OR JOIN AFTER 30 DAYS
ERIE NEIGHBORHOOD HOUSE IS AN EQUAL OPPORTUNITY EMPLOYER
ACCREDITED BY NAEYC & NATIONAL AFTER SCHOOL ASSOCIATION
RECOGNIZED BY DEPARTMENT OF JUSTICE;
UNITED WAY MEMBER
About Erie Neighborhood House:
Since 1870, Erie Neighborhood House has provided the most comprehensive support immigrant and low-income families in Chicago need to thrive and has constantly evolved to meet their needs. Today, Erie House is a modern social services nonprofit with programming and resources for children & youth, mental health & community wellness, adult education & training, legal services, and more.
