Accounts Receivable Specialist

Exemption Status: Exempt

Department: Accounting

Reports to: Controller

Year-round Full-time

Position Overview: Responsible for processing all daily cash received at the Chicago Botanic Garden and affiliates. Record all receipts to sub-ledger and general ledger. Prepare monthly, quarterly, and year-end journal entries. Maintain Accounts Receivable Aging and assist with other special projects as required.

Responsibilities

In this role, you will be responsible for the following:

• Deposit checks through remote scanner. Record all cash, checks, credit card transactions, and EFTs into the accounting financial system, Financial Edge. Resolve any discrepancies in these receipts to the various point-of-sale systems used by the Garden. Take any coins to the bank at the end of each month. Retrieve reports and deposit support from Visitors Center three times per week.
• Monitor bank activity for incoming ACH and wire transfers. Notify stakeholders of receipt and record in accounting system. May require investigation on purpose of funds or source of the transfer.
• Count, disburse and reconcile Petty Cash quarterly.
• Manage Accounts Receivable system. Creating and sending periodic invoices, creating schedules in Excel for import into Accounts Receivable. Review aging reports and communicate with clients when necessary.
• Perform administrative and clerical tasks, such as filing and maintaining records on network.
• Prepare monthly, quarterly, and year-end journal entries, assist with monthly financial reports and preparation of related audit schedules.
• Assist with maintaining internal controls throughout the cash receipt process. This involves inquiries and collecting documentation from various staff members to support any discrepancies with deposits.

Chicago Botanic Garden Values & Behaviors:

VALUES

As an organization, we…

BEHAVIORS

As an organization, we…

Prioritize a culture of GROWTH.

We commit to remaining curious in how we approach our work.

• Create and maintain spaces for learning.
• Test new ideas and are willing to take risks to achieve our vision.
• Collaborate to strengthen our skills and impact.
• Demonstrate perseverance and humility as we work towards our long-term impact.

Seek to UNDERSTAND.

We seek to understand others from their perspective.

• Provide opportunities for input and feedback from others.
• Actively listen to all points of view.
• Consider individuals’ lived experiences.
• Advocate for and protect time for reflection especially during times of conflict or confusion.

See one another through a lens of RESILIENCE.

We believe that all individuals can experience good outcomes with support.

• Give others the space to balance work and personal needs.
• Support others and demonstrate empathy especially during challenging and stressful times.
• Seek opportunities to learn from and about one another.
• Ask questions about and anticipate the needs of others.

Build TRUST through TRANSPARENCY

We hold ourselves and others accountable by centering decision making that honors all people.

• Communicate information in a timely manner.
• Provide clarity in complex situations with the goal of common understanding.
• Discuss both positive and negative outcomes openly.
• Evaluate the impacts of our actions.

Qualifications

Our ideal candidate will have the following:

• Minimum of three years of work experience in accounting
• Bachelor’s degree in accounting or related field preferred
• Detail-oriented, with strong organizational skills and excellent communications skills
• Intermediate to advanced skills in Excel and computerized accounting system required
• Knowledge of Blackbaud Products Financial Edge and Raiser’s Edge a plus
• Knowledge of Gateway Ticketing Systems’ Galaxy Connect a plus

Physical Demands:

Office setting. Listening, speaking, and keyboarding. Use of office equipment, including computers, telephones, copiers, scanners, and fax machines. Some requirements for lifting, pushing, or pulling items less than 30 pounds.

Why Apply?
Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or basis of disability, or any other federal, state, or local protected class.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities and qualifications required of personnel so classified.

In accordance with Title IX of the Education Amendments Act of 1972, Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX Coordinator should you have questions or concerns. Please do not call this number to inquire about job postings or the status of your application, or with solicitations from companies or third-party recruiters.