Address
Form of workPosition Details
Position Information
Posting Number
2012387P
Position Title
Office Specialist, Accounts Receivable
Position Number
2028
Job Type
Regular
Accountability Objective
The Office Specialist, Accounts Receivable, is the principal record keeper and monitor of the activity and balances of student accounts, third party accounts and sponsor accounts for all services and supplies provided by DACC. The Incumbent must maintain files, make transactions, and prepare reconciliations to properly maintain these accounts and take necessary steps to collect these accounts.
Required Qualifications
Accounting Degree (AAS). Demonstrated competencies in Excel and Word. Excellent customer service and communication skills
Desired Qualifications
Two years' experience in Accounts Receivable. Business Office experience. Completion of Office Systems degree or Certificate. Experience with College registration procedures and financial aid
Weeks
Hours per Week
Full-Time/ Part-Time
Full Time
Minimum Compensation
$35,722.00 annually
Open Date
03/19/2024
First Consideration By
04/08/2024
Closing Date
Open Until Filled
Yes
Special Instructions Summary
Essential Job Function
Essential Job Function
1.Analyze, process, and maintain student third party sponsorship accounts and send bills to agencies for tuition, fees, and books.
Essential Job Function
2. Apply scholarship amounts to student accounts and ensure amounts are applied to student accounts in accordance with College payment priorities.
Essential Job Function
3. Analyze student accounts on a regular basis to ensure scholarships, waivers, financial aid awards and payments are applied in accordance with College payment priorities.
Essential Job Function
4. Apply veteran scholarships to accounts and reconcile accounts.
Essential Job Function
5. Prepare billing for active service members and verify rates are correct in billing system.
Essential Job Function
6. Reconcile Corporate and Community Ed Accounts.
Essential Job Function
7. Maintain all student file restrictions and review in a timely manner for accuracy.
Essential Job Function
8. Check, verify, and disburse refunds to students for financial aid awards, student loans, and scholarships.
Essential Job Function
9. Analyze student accounts that have waivers.
Essential Job Function
10. Assist with Nelnet payment plans when needed.
Essential Job Function
11. Maintain filing system for student sponsorships and scholarships.
Essential Job Function
12. Servicing customers/students by performing all cashier duties during their absence such as breaks, lunch, vacations, and during peak periods.
Essential Job Function
13. Count cash, prepare daily cash reconciliation and give to cashier for deposit.
Essential Job Function
14. Review, investigate, and pursue collection of all outstanding students, companies, and sponsor unpaid balances.
Essential Job Function
15. Process payments from Collection Agencies, including the Illinois Debt Recovery Offset Program, and balance monthly. Report any payments made to DACC for agencies and keep current backup files. Turn over delinquent accounts to agencies on a timely basis. Maintain student accounts with agencies.
Essential Job Function
16. Reconcile monthly all receivable accounts between student system (ARTB) and general ledger (GLTB).
Essential Job Function
17. Process, invoice, and maintain system for high school programs (e.g. College Express,Middle College, Dual Credit).
Essential Job Function
18. Communicate closely with Admissions, Advising, Cashier, and Financial Aid Offices to ensure accurate student receivables.
Essential Job Function
19. Write off outstanding balances at direction of supervisor.
Essential Job Function
20. Prepare annual audit work schedules and reconciliations as required by Auditors.
Essential Job Function
21. Review, reconcile, and approve Follett access bookstore and major account invoices for payment.
Essential Job Function
22. Performs back up function for Payroll Specialist as needed.
Essential Job Function
23. Maintain A/R archiving system.
Essential Job Function
24. Assume other duties and responsibilities as assigned.
Position Information
Posting Number
2012387P
Position Title
Office Specialist, Accounts Receivable
Position Number
2028
Job Type
Regular
Accountability Objective
The Office Specialist, Accounts Receivable, is the principal record keeper and monitor of the activity and balances of student accounts, third party accounts and sponsor accounts for all services and supplies provided by DACC. The Incumbent must maintain files, make transactions, and prepare reconciliations to properly maintain these accounts and take necessary steps to collect these accounts.
Required Qualifications
Accounting Degree (AAS). Demonstrated competencies in Excel and Word. Excellent customer service and communication skills
Desired Qualifications
Two years' experience in Accounts Receivable. Business Office experience. Completion of Office Systems degree or Certificate. Experience with College registration procedures and financial aid
Weeks
Hours per Week
Full-Time/ Part-Time
Full Time
Minimum Compensation
$35,722.00 annually
Open Date
03/19/2024
First Consideration By
04/08/2024
Closing Date
Open Until Filled
Yes
Special Instructions Summary
Essential Job Function
Essential Job Function
1.Analyze, process, and maintain student third party sponsorship accounts and send bills to agencies for tuition, fees, and books.
Essential Job Function
2. Apply scholarship amounts to student accounts and ensure amounts are applied to student accounts in accordance with College payment priorities.
Essential Job Function
3. Analyze student accounts on a regular basis to ensure scholarships, waivers, financial aid awards and payments are applied in accordance with College payment priorities.
Essential Job Function
4. Apply veteran scholarships to accounts and reconcile accounts.
Essential Job Function
5. Prepare billing for active service members and verify rates are correct in billing system.
Essential Job Function
6. Reconcile Corporate and Community Ed Accounts.
Essential Job Function
7. Maintain all student file restrictions and review in a timely manner for accuracy.
Essential Job Function
8. Check, verify, and disburse refunds to students for financial aid awards, student loans, and scholarships.
Essential Job Function
9. Analyze student accounts that have waivers.
Essential Job Function
10. Assist with Nelnet payment plans when needed.
Essential Job Function
11. Maintain filing system for student sponsorships and scholarships.
Essential Job Function
12. Servicing customers/students by performing all cashier duties during their absence such as breaks, lunch, vacations, and during peak periods.
Essential Job Function
13. Count cash, prepare daily cash reconciliation and give to cashier for deposit.
Essential Job Function
14. Review, investigate, and pursue collection of all outstanding students, companies, and sponsor unpaid balances.
Essential Job Function
15. Process payments from Collection Agencies, including the Illinois Debt Recovery Offset Program, and balance monthly. Report any payments made to DACC for agencies and keep current backup files. Turn over delinquent accounts to agencies on a timely basis. Maintain student accounts with agencies.
Essential Job Function
16. Reconcile monthly all receivable accounts between student system (ARTB) and general ledger (GLTB).
Essential Job Function
17. Process, invoice, and maintain system for high school programs (e.g. College Express,Middle College, Dual Credit).
Essential Job Function
18. Communicate closely with Admissions, Advising, Cashier, and Financial Aid Offices to ensure accurate student receivables.
Essential Job Function
19. Write off outstanding balances at direction of supervisor.
Essential Job Function
20. Prepare annual audit work schedules and reconciliations as required by Auditors.
Essential Job Function
21. Review, reconcile, and approve Follett access bookstore and major account invoices for payment.
Essential Job Function
22. Performs back up function for Payroll Specialist as needed.
Essential Job Function
23. Maintain A/R archiving system.
Essential Job Function
24. Assume other duties and responsibilities as assigned.
