Address
Form of workAccounts Receivable / Billing and Invoicing Specialist
Duration: Contract to hire
Hours: 8a - 5p
Location: Hanover Park - first days on site , after is available for a hybrid schedule
Pay: $25-28/hr. depending on experience
The Accounts Receivable Specialist will be responsible for monitoring and managing accounts and billing, including following up with customers on outstanding invoices
Perks:
This is a dynamic role in a growing division that will evolve over time.
The person in this role will have opportunities for advancement and the ability to grow with the department/company.
Duties and Responsibilities:
- Maintain customer master files, including adding new customers and updating existing customers.
- Ensure orders are released and invoiced in a timely manner.
- Validate invoices to customers.
- Work with Manual and automated invoicing to customers
- Create Manual invoices, collecting appropriate data and approvals and issuing invoices.
- Send statements to customers.
- Process and reconcile invoices, billing statements, and journal entries.
- Balance sheet reconciliation, Accounts Receivable accrual / accruals
- Prepare and process electronic transfers and payments and generate periodic billing statements and customer invoices.
- Post transactions and payments received to journals, ledgers, and other records.
- Ensure customer balances are collected within terms.
- Perform sales cut-off procedures.
- Reconcile and enter sales accruals, as needed.
- Enter and post monthly payroll entries.
- Process Intercompany transactions and expense rebills.
- Work with other departments to reconcile and correct any issues that arise.
- Research and resolve invoice and/or billing discrepancies and issues.
- Prepare bank reconciliations.
- Assist department personnel.
- Prepare monthly balance sheet account reconciliation, as pertaining to job function.
- Participate in all aspects of the monthly close process.
- Prepare memos, correspondence, schedules, reports, and other documents as needed.
- Connect with customers on past due amounts
Requirements:
- Proficient in manual and automated invoicing in an ERP system
- Experience in invoicing from a manufacturer, distributor or services company (industries that do not transfer well are law, CPA firms, banking)
- Proficient in reconciliations and journal entries
- Accrual experience preferred
- Cash applications experience preferred
- Understanding of accounting principles and concepts.
- Understanding of financial reporting system and internal control environment.
- Experience with ERP systems (Oracle, JD Edwards, Great Plains, SAP, etc) .
- Strong Excel skills are essential.
- Ability and willingness to learn and grow in dynamic role.
- Ability to prioritize and work on multiple projects through completion.
- Strong organizational skills.
- Attention to detail and accuracy.
- Strong communication skills.
- Possess the ability to follow instructions and work independently.
- Ability to work collectively with team members and across departments.
Qualifications:
B.S. degree in accounting with one (1) year of experience preferred or Associate degree in accounting with three (3) years of experience
Or High School Diploma or GED and five (5) years of relevant experience
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
